Accounting & Finance Specialist in Toronto, Ontario at EPiQVision

Company Summary

At EPiQVision, we don’t just support events — we elevate them. Based in Toronto and proudly delivering luxurious, immersive experiences for over a decade. As our company continues to grow, we are seeking a highly organized and detail-oriented Accounting & Finance Specialist to support our financial operations and day-to-day administrative functions.

We specialize in high-end audio, video, lighting and staging production, equipment rentals, and full-service technical design — from executive conferences to elegant weddings. Our clients expect excellence, and we deliver through three core values: Service, Quality, and Excellence.

• Growing Organization: Develop alongside a growing organization with opportunities to take on increasing financial responsibility.

• Ownership & Impact: Play an important role in improving financial reporting, accounting processes, and project profitability.

• Professional Growth: Develop alongside a growing organization with opportunities to take on increasing financial responsibility.

• Team Culture: Join a collaborative, respectful team where your creativity, input, and dedication are genuinely valued.

• Reputation for Excellence: Become part of a company known for professionalism, technical expertise, and five-star service.

• Every Day is Different: From live corporate productions to stylish private events, no two days are the same and the impact you make is always visible.

• Enjoy 3 weeks paid vacation, fully covered health benefits, paid personal time, professional development, company tech, and a fun, social work culture.

If you thrive under pressure, love solving creative challenges, and want to work at the top of your game, EPiQVision is where you belong.

Job Summary:

The Accounting & Finance Specialist is responsible for maintaining accurate financial records and managing core accounting processes, including Accounts Payable, Accounts Receivable, credit card and bank reconciliations, month-end reconciliation, project accounting, and financial reporting.

This person will work closely with management, Sales, Project Management, Operations, and external accounting partners to ensure that financial information is accurate, up to date, and useful for business decision-making.

We are looking for someone who doesn't simply enter transactions into QuickBooks. You should understand why a transaction is being entered, where it belongs, how it affects the P&L, and how it impacts the profitability of an individual event or project.

This person would preferably have experience within the live events industry. Candidates with experience in audiovisual production, event production, hospitality, equipment rental, film or television production, construction, professional services, or other project-based businesses will also be considered.

We are also looking for someone with an understanding of job costing and project profitability is particularly important. Our projects move quickly. Client deposits, vendor invoices, freelance labour, equipment rentals, transportation, venue expenses, credit card purchases, and customer invoices can all relate to a single event. The successful candidate must be able to ensure those transactions ultimately come together to provide an accurate financial picture of the project.

Key Responsibilities:

Financial & Accounting Duties

• Process vendor invoices and employee expense reports accurately and on time.

• Ensure invoices receive appropriate approvals and are coded correctly.

• Maintain accurate records within QuickBooks and other financial systems.

• Maintain the Chart of Accounts and ensure transactions are consistently classified.

• Assist with credit card reconciliations and the collection of supporting documentation.

• Respond to internal and external inquiries regarding account status and discrepancies.

• Support month-end and year-end financial processes.

Vendor and Subcontractor Management

• Manage vendor onboarding

• Maintain accurate supplier and subcontractor records.

• Process subcontractor invoices, administer payments, and maintain positive vendor relationships.

Dext, Plooto & Workflow Management

• Process supplier invoices through Dext.

• Prepare electronic payment batches through Plooto for approval.

• Ensure all supporting documentation is attached and audit-ready.

• Monitor payment statuses and resolve exceptions.

Collections & AR Follow-Up

• Monitor customer accounts and follow up on outstanding balances.

• Prepare aging reports.

• Assist management with collection activities.

• Communicate professionally with clients regarding overdue invoices.

Event-Specific Financial Administration

• Coordinate event billing and assist with project reconciliation to ensure timely and accurate invoicing.

• Review completed event files for billing accuracy.

• Assist with reconciliation between Flex Rental Solutions and accounting records.

• Coordinate with Project Managers and Sales Managers to ensure timely invoicing.

What You Bring

Education & Experience

• Minimum 1-3 years of bookkeeping, accounting, or finance experience.

• Post-secondary education in Accounting, Finance, Bookkeeping, Business Administration, or a related field.

• Experience supporting finance functions in a fast-paced environment.

• Experience with month-end close and account reconciliation.

• Experience working with P&L statements and financial reporting.

• Experience with project accounting or job costing.

• Experience in the live events, production, or audio-visual industry is considered an asset.

Technical Skills

• Advanced QuickBooks Online.

• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP, and XLOOKUP functions.

• Experience using Dext and Plooto or similar financial management platforms.

• Strong working knowledge of Microsoft 365 applications.

• Experience with CRM systems; familiarity with Flex Rental Solutions is considered an asset.

Accounting Knowledge

• Understanding of accounts payable and accounts receivable processes.

• Experience in preparing and posting journal entries.

• Knowledge of HST filing requirements and sales tax administration.

• Experience performing account and general ledger reconciliations.

• Understanding of month-end close procedures and financial reporting processes.

• Basic payroll knowledge and familiarity with payroll-related processes.

Professional Skills

• Exceptional attention to detail and commitment to accuracy.

• Strong organizational and time-management skills with the ability to manage multiple priorities.

• Analytical thinker with strong problem-solving abilities.

• Excellent written and verbal communication skills.

• Professional and customer-service-oriented approach.

• Ability to work independently while contributing effectively within a team environment.

Work Environment

• Comfortable working in a fast-paced environment with shifting priorities.

• Participation in company training and professional development initiatives.

• Perform office-related duties involving extended periods of sitting, standing, walking, and computer work.

Salary Range: $55,000 - $67,500