Accounts Payable Specialist in Orange Park, Florida at All Weather Contractors Inc

Purpose:
Our Jacksonville-based general construction company is seeking an Accounts Payable Specialist to support a fast-paced accounting department. This role is responsible for accurately and timely processing vendor and subcontractor invoices and payments in compliance with accounting procedures. Working under the direction of the Accounting Manager, the ideal candidate is detail-oriented, organized, and experienced in accounts payable or construction-related accounting. Strong analytical, problem-solving, and communication skills are required, along with the ability to manage deadlines, work independently and collaboratively, and provide backup support for Accounts Receivable as needed.

Minimum Qualifications:

• High school diploma or GED required
One to two years of accounts payable or general accounting experience, preferably
in construction or a related industry
Working knowledge of accounts payable and basic bookkeeping principles
Proficiency with Microsoft Office Suite, Outlook, QuickBooks, and Sage 300
Valid driver’s license

Knowledge, Skills, and Abilities:

The Accounts Payable Specialist will possess:
Strong attention to detail and accuracy
Solid analytical, problem-solving, and reconciliation skills
Ability to manage multiple deadlines in a fast-paced environment
Strong organizational and time-management skills
Ability to work independently and collaboratively as part of a team
Professional verbal, written, and interpersonal communication skills
Customer service–oriented mindset when working with vendors and subcontractors
Ability to maintain confidentiality of financial and proprietary information
Basic math and numerical aptitude, including rates, ratios, and percentages

Essential Functions & Key Responsibilities:

• Receive, review, verify, and process vendor and subcontractor invoices
Enter invoices into the accounting system and route for appropriate approvals
Assist with weekly check runs and payment processing
Ensure invoices and payments are accurate and completed in accordance with
company procedures
Reconcile vendor accounts by reviewing monthly statements and transactions
histories
Communicate with vendors and subcontractors to resolve invoice discrepancies
and payment inquiries
Maintain accurate accounts payable records and documentation
Establish and maintain positive working relationships with vendors and
subcontractors
Provide backup support for Accounts Receivable functions as needed
Participate in training and professional development to expand job knowledge
Perform other related accounting and administrative duties as assigned

General Conditions and Duties:
Other duties as assigned. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Travel Requirement:
No travel is required.

Disclaimer:
Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the Company that the information derived from the Background Verification does not disqualify the individual. In addition, a Pre-Employment Drug Test and Motor Vehicle Record (MVR) Check may be required. Our Company is an Equal Opportunity Employer that does not discriminate against applicants or employees based on any Federal, state, or local laws. All Weather encourages former military and veterans to apply. We participate in E-Verify. All Weather Contractors participates in the Florida drug-free workplace program. Our company offers employment and training opportunities for Section 3 Residents.