Guest Experience & Operations Coordinator in Vancouver, British Columbia at Carey

Join Us at Carey — A Place of Renewal, Rigor, and Conviction

Situated on the beautiful UBC campus in Vancouver, Carey has served students, churches, and Christian leaders for over six decades. Today, Carey is entering a focused and ambitious season of renewal—strengthening its mission, rebuilding its operations, and establishing a resilient platform for long-term growth across education, hospitality, and community life.

Carey operates as an integrated organization across three mission-aligned business units:

Carey Seminary — a biblically faithful, historically Protestant seminary with global reachCarey Residences — forming intentional Christian community through housing, hospitality, and shared lifeCarey Lodge — a short-term accommodations operation supporting Carey's campus, guests, and financial sustainability

This is not a traditional institutional environment. Carey is rebuilding with the clarity, urgency, and adaptability of a startup while remaining grounded in theological conviction and institutional integrity. We are restoring trust, strengthening systems, and laying foundations for sustainable growth across all three business units.

We are looking for those who are battle-tested—both professionally and personally. People who do not drift when things are unclear, who can hold conviction under pressure, and who are energized by the hard, often unseen work of rebuilding systems, processes, and culture. This is a place for builders, not maintainers.

Roles at Carey are not static. They are designed for those who can bring order to complexity, steward responsibility faithfully, and build systems that support both formation and operational excellence.

The Opportunity

This is not a traditional front desk position—it is a unique entry point into the organization with a clear pathway for growth. All Guest Experience & Operations Coordinators begin with hospitality as their foundation, welcoming guests and residents, ensuring a seamless front desk experience, and supporting day-to-day operations across Carey Seminary, Carey Residences, and Carey Lodge.

From there, you will take on special projects and assignments in a specialization track aligned with your skills, interests, and organizational needs. Whether assisting with bookkeeping and reconciliations (Finance Track), providing network and systems support (IT & Systems Track), or contributing to marketing and communications initiatives (Marketing & Advancement Track), you will gain valuable cross-departmental experience while building a broad operational skill set.

This role is ideal for an early-career professional who thrives in a guest-facing environment, enjoys variety, and is eager to learn. Working alongside experienced managers, you will gain exposure to multiple areas of the organization while developing skills that can support future career growth in hospitality, operations, finance, technology, marketing, or institutional administration.

Key Responsibilities

Guest & Student Services (Core Hospitality)Warmly welcome and assist short-term guests, residents, and visitors during check-in and check-out.Issue keys (Goki), parking permits, and meal tickets (Square) as required.Respond to inquiries by phone, email (Freshdesk), and in person.Support student move-in and move-out logistics in collaboration with residence staff.Track and distribute mail and packages for students and residents.Administrative & Hub CoordinationMaintain reservation and occupancy tracking through MEWS.Process and reconcile payments through MEWS, Populi, and other digital tools.Maintain accurate records of check-ins, check-outs, and payment status.Coordinate with housekeeping and facilities to address guest requests and maintenance issues.Update signage and ensure common areas remain welcoming and guest-ready.Systems & Process SupportOperate and support key organizational systems, including:MEWS – guest and residence bookingsGoki – digital key accessPopuli – student financial transactionsFreshdesk – help desk management and communicationsMonitor and triage incoming requests to the appropriate internal teams.Support process improvements and system adoption initiatives.Specialization Tracks (Project-Based)

In addition to hospitality responsibilities, Coordinators will support managers in one of the following areas:

Finance Track

Bookkeeping supportAccount reconciliationsExpense tracking and reporting

IT & Systems Track

Basic network troubleshootingUser access managementHelp desk and technology support

Marketing & Advancement Track

Content creationCommunications supportEvent promotion and coordination

Specialization assignments will be based on organizational needs, demonstrated aptitude, and employee interest.

Qualifications & Experience

Spiritual & Missional Alignment

A personal commitment to the Lordship of Jesus Christ and a life shaped by biblical truth, spiritual maturity, and alignment with the Classical Protestant Tradition.Demonstrated love for the Church and a calling to serve within a Christ-centered, discipleship-focused institution.Resonance with Carey's mission and a desire to contribute to a culture of formation, faithfulness, and theological clarity.

Performance, Learning & Continuous Improvement

Participate in Carey's Continuous Performance Management framework, including annual goals, quarterly priorities, and regular coaching conversations.Deliver exceptional service to guests, students, residents, and colleagues.Demonstrate continuous growth in hospitality, operational, and administrative competencies.Identify opportunities to improve systems, processes, and the overall guest experience.Contribute to a culture of accountability, learning, and operational excellence.

Education & Experience

Bachelor's degree completed or nearing completion preferred; ideally in business, communications, hospitality management, information technology, or a related field.1–3 years of experience in hospitality, customer service, administration, or a related professional environment.Experience with digital platforms and online systems is considered an asset.Strong written and verbal communication skills.Ability to interact confidently and professionally with diverse stakeholders.Proven ability to learn quickly, manage competing priorities, and adapt to changing circumstances.

Hours & Schedule

Immediate Full-Time OpeningOne full-time position available (37.5 hours per week).Primary schedule is 4:00 p.m. – 12:00 a.m. (midnight), including weekends and holidays as required.Part-Time Casual OpportunitiesWe are also hiring two Part-Time Casual Guest Experience & Operations Coordinators.Casual team members may be scheduled for daytime, evening, weekend, or holiday shifts based on operational requirements.Growth OpportunityPart-time casual positions may provide a pathway to future full-time opportunities as Carey continues to grow across its Seminary, Residences, and Lodge operations.

Compensation & Benefits

Carey offers:

Starting wage of $24.00 per hourPaid vacation in accordance with employment status and Carey policiesExtended health and dental benefits for eligible full-time employeesEmployer-contributed pension plan for eligible full-time employeesOpportunities for mentorship, professional development, and career growth across Carey Seminary, Carey Residences, and Carey LodgeA mission-driven environment where faith, hospitality, formation, and operational excellence intersect

To Apply

Please submit:

ResumeBrief cover letter outlining your alignment with Carey's mission and your interest in the role

Applications will be reviewed on a rolling basis until the positions are filled.

The pay range for this role is:24 - 24 CAD per hour(Vancouver)