Youth Sports Administrator in Omaha, Nebraska at Ymca of Greater Omaha

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The Youth Sports Administrator plays a vital role in supporting youth sports program operations, with a focus on volunteer administration, compliance tracking, accreditation standards, and process coordination.

ESSENTIAL FUNCTIONS:

• Administer volunteer HRIS and database systems, ensuring data accuracy and integrity.
• Manage volunteer offboarding processes including termination of system access, documentation, and record updates.
• Coordinate coach and volunteer onboarding and compliance tracking, including background checks, references, training requirements, Praesidium account administration, reporting, and record maintenance.
• Review new volunteer paperwork (electronic and paper); communicate with hiring managers to ensure complete onboarding files.
• Troubleshoot issues within HRIS and Abuse Prevention system.
• Develop partnerships with local schools, clubs, universities, and community organizations to strengthen recruitment pipelines and represent the YMCA at hiring events, career fairs, and other recruitment opportunities.
• Serve as a liaison between HR, Risk & Youth Sports Program; attend quality team (QT) meetings as needed.
• Maintain organized and confidential personnel records and identify opportunities for process improvements.
• Support special projects and complete administrative tasks for Youth Sports department.
• Actively participate in department meetings, trainings, and association events.
• Support department data tracking and reporting, including participation, compliance, volunteer engagement, and program outcomes.
• Perform other duties as assigned.

YMCA COMPETENCIES (Team Leader):

Communication & Influence

Program & Project Management

Critical Thinking & Decision Making

Emotional Maturity

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in Sports Management, Nonprofit Management, Business Administration, or related field preferred.
• Minimum of 1 year of administrative, clerical, or human resources work experience
• High level of verbal, written, interpersonal, and presentation communication skills.
• Strong attention to detail with the ability to multi-task, stay organized, and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, web-based content management systems, and manual filing systems.
• Follow youth boundaries policies and abuse risk management training
• Report suspicious behavior, policy violations, and adhere to mandated abuse reporting and responsibilities
• Complete all required abuse prevention training prior to first shift
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community and successful clearance of background check.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Office environment. Onsite work required.
• Sufficient strength, agility, and mobility to perform essential functions.

I ACKNOWLEDGE AND UNDERSTAND:

• Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind, and that my employment is at-will.
• The job description provides a general summary of the position in which I am employed, that the contents of this job description are job requirements and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation .I further understand that it is my responsibility to inform my supervisor at any time that I am unable to perform these functions.
• Job duties, tasks, work hours and work requirements may be changed at anytime.
• Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations