Manager of Site Operations in Huntsville, Alabama at 132460 - Huntsville Madison Cty Botanical Garden

Job Title: Manager of Site Operations

Department: Facilities & Operations

Supervisor: Director of Facilities & Operations

Supervises: Operations staff; Equipment maintenance staff; assigned vendors and volunteers

FLSA Salary Classification: Exempt

Last Update: June 2026

Availability: Regular business hours with the ability to work a flexible schedule including occasional extended work hours, evenings, weekends and holidays.

Position Summary:

The Manager of Site Operations is responsible for the day-to-day execution of campus operations, ensuring that the Garden’s grounds, equipment, and structures are consistently safe, functional, and visitor-ready.

Reporting to the Director of Facilities & Operations, this role serves as the primary operational lead for daily site activity and provides critical support during capital projects by coordinating site logistics, minimizing disruptions, and maintaining operational continuity.

Essential Functions:

• Ensure site cleanliness, safety, and readiness for visitors, programs, and events.
• Support capital projects through site coordination, access management, and operational planning.
• Coordinate daily site operational logistics related to events, programs, and construction activity.
• Manage daily site functionality and outdoor operational execution; monitor and address facilities and site issues.
• Develop and manage facilities and buildings budgets (OPEX and CAPEX), tracking spending and variances against budget and forecasts, supporting timely, accurate and complete reporting.
• Manage outdoor operational assets, equipment maintenance, personnel training and scheduling, and field coordination; schedule site and facilities staff in support of all open hours as well as internal event support.
• Track operational metrics and contribute to performance reporting.
• Supervise and support frontline site operations staff, including scheduling, training, and assessing performance.
• Support rapid response to weather, environmental conditions, and site-use needs.
• Ensure compliance with safety procedures and operational standards and perform other duties as assigned.

Minimum Qualifications:

• Minimum of six years of experience in site operations, facilities services, property management, general contracting, or related trades. May substitute advanced coursework from an accredited college or trade school in operations management, construction science, a technical trade, or a related field for equivalent years of experience.
• Supervisory experience managing frontline staff.
• Working knowledge of safety practices and facilities operations.

Success Factors:

• A commitment to, and ability to effectively convey, the Garden’s mission of connecting people with plants with a genuine passion that also embraces and exemplifies the Garden’s core values.
• Maintains consistently high site readiness and cleanliness.
• Proactively and effectively coordinates during events and construction activity.
• Rapidly identifies and resolves operational issues.
• Communicates proactively and reliably with leadership and partner departments; maintains good documentation of important communications.
• Demonstrates the ability to deliver accurate, concise and quality communication (verbal and written) in a timely manner and provide quality feedback.
• Takes initiative to seek opportunities for development for both self and the team.

Preferred Qualifications:

• Experience working on public-facing complex campuses or multi-building facilities or similar environment.
• Familiarity with capital project site coordination.
• Experience managing and maintaining equipment fleets or shared resources.
• OSHA, CAPM, or technical trade certifications.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical Demands: Requires occasional lifting, carrying (up to 50lbs.) and assisting with heavier items, amount of walking over varied terrain, and traveling by vehicles across the 118 acre complex. Occasional off site travel required. Ability to wear Personal Protective Equipment required.
• Work Environment: Office environment and Garden grounds. Work is performed indoors and outdoors, in all weather conditions, and construction environments.
• Equipment: General office equipment, two-way radio, multiple types of vehicles, basic hand power tools.

Job descriptions are guidelines that attempt to characterize essential functions and responsibilities of a job and are subject to change as needs and programs change. At Huntsville Botanical Garden job descriptions are considered neither inclusive nor exclusive. It is expected that up to 20% of your duties may change annually.

Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

The Huntsville Botanical Garden supports a culture of inclusion that attracts, inspires, and engages people to achieve success. The Garden is committed to hire and develop employees based on job-related qualifications irrespective of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status. To increase diversity in professions related to the public garden realm, we encourage applications from underrepresented minorities, persons with disabilities, and veterans.