Safety Coordinator in Los Angeles, California at Puretek Corporation
Job Description
SAFETY COORDINATOR
Department: Human Resources
Reports To: Director of Human Resources
Location: Los Angeles, California
Classification: Exempt
Employment Type: Full-Time
POSITION SUMMARY
The Safety Coordinator supports and administers PureTek Corporation’s workplace safety and occupational health programs within a pharmaceutical manufacturing environment. Reporting to the Director of Human Resources, this position works closely with Human Resources, department managers, supervisors, employees, maintenance, quality, and other operational teams to promote safe work practices, identify and correct workplace hazards, maintain regulatory compliance, reduce workplace injuries, and support the administration of workers’ compensation matters. The Safety Coordinator is responsible for coordinating safety inspections, employee training, incident investigations, corrective actions, regulatory documentation, workers’ compensation follow-up, and ongoing safety initiatives across company facilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Safety Program Administration
- Coordinate and maintain company workplace safety programs, policies, procedures, and related documentation.
- Assist with administration and ongoing maintenance of the company’s Injury and Illness Prevention Program (IIPP).
- Coordinate and maintain the Workplace Violence Prevention Plan and associated training, incident documentation, and required records.
- Monitor workplace practices for compliance with applicable Cal/OSHA requirements and company safety policies.
- Recommend updates to safety procedures based on regulatory changes, workplace observations, incidents, and operational needs.
- Maintain required safety records, inspection documentation, training records, corrective-action logs, and other compliance documentation.
- Workplace Inspections and Hazard Identification
- Conduct routine safety inspections and walkthroughs of manufacturing, warehouse, laboratory, maintenance, office, and common areas.
- Identify unsafe conditions, practices, equipment, or behaviors and communicate findings to appropriate management.
- Track corrective actions through completion and follow up with responsible departments.
- Assist departments in evaluating workplace hazards and developing practical corrective measures.
- Participate in assessments involving machine safety, walking-working surfaces, ladders, electrical hazards, ergonomics,
- PPE, chemical handling, housekeeping, and other workplace safety concerns.
- Coordinate follow-up activities related to inspections or recommendations from insurance carriers, loss-control representatives, consultants, or regulatory agencies.
- Incident Investigation and Injury Prevention
- Respond to and investigate workplace injuries, illnesses, near misses, property damage incidents, and safety concerns.
- Interview employees and witnesses and document relevant facts surrounding workplace incidents.
- Assist in identifying root causes and recommend corrective and preventive actions.
- Track corrective actions resulting from workplace incidents and investigations.
- Identify incident trends and recommend prevention strategies to the Director of Human Resources.
- Assist Human Resources with occupational injury documentation and follow-up.
- Workers’ Compensation Coordination
- Coordinate with Human Resources on workplace injury and workers’ compensation matters.
- Promptly notify Human Resources of reported work-related injuries or illnesses.
- Assist with gathering incident details, witness statements, photographs, supervisor documentation, and other information needed for workers’ compensation claim administration.
- Assist Human Resources with employee follow-up related to work status, medical restrictions, modified duty, and return-to-work documentation.
- Maintain communication with supervisors regarding approved work restrictions and modified-duty arrangements as directed by Human Resources.
- Help track open workers’ compensation cases, restrictions, follow-up appointments, and return-to-work status.
- Assist with identifying recurring injury trends and recommending corrective measures to reduce future incidents.
- Coordinate with the company’s workers’ compensation carrier, claims administrator, occupational clinic, or other outside resources when directed by the Director of Human Resources.
- Maintain confidentiality of employee medical and workers’ compensation information in accordance with company policy and applicable law.
- Support Human Resources with OSHA recordkeeping and related injury documentation when applicable.
Safety Training
- Coordinate and conduct required workplace safety training and refresher training.
- Maintain employee safety training records.
- Assist supervisors with safety meetings, toolbox talks, and department-specific safety training.
- Coordinate training related to topics including, as applicable:
- Injury and Illness Prevention
- Workplace Violence Prevention
- Hazard Communication
- Personal Protective Equipment
- Emergency Action and Evacuation
- Fire Prevention
- Bloodborne Pathogens
- Lockout/Tagout awareness
- Ergonomics
- Heat Illness Prevention
- Ladder and walking-working surface safety
- Forklift and powered industrial truck safety
- Chemical safety and SDS awareness
- Regulatory and Recordkeeping Responsibilities
- Assist with maintaining OSHA and Cal/OSHA-required records and supporting documentation.
- Review workplace incidents with Human Resources to assist in determining OSHA recordability.
- Maintain safety data, inspection records, employee training records, incident reports, and corrective-action documentation.
- Assist with required regulatory postings and annual safety-related reporting.
- Support preparation for Cal/OSHA inspections, insurance inspections, audits, and other external safety reviews.
- Assist with responding to regulatory or loss-control findings and tracking corrective actions.
Emergency Preparedness
- Coordinate emergency preparedness programs, drills, and employee communications.
- Maintain emergency response and evacuation procedures.
- Assist with coordination of emergency response teams, evacuation personnel, and first-aid resources.
- Inspect or coordinate inspections of emergency equipment and safety supplies as appropriate.
- Coordinate periodic evacuation drills and document results and follow-up items.
- Safety Culture and Employee Engagement
- Serve as a day-to-day resource for employees and supervisors regarding workplace safety concerns.
- Encourage employees to report hazards, near misses, unsafe conditions, and safety concerns.
- Participate in or coordinate safety committee meetings as assigned.
- Develop safety communications, reminders, signage, and awareness materials.
- Promote employee participation in injury-prevention and workplace-safety initiatives.
- Work collaboratively with department managers to resolve safety concerns without unnecessarily disrupting operations.
Pharmaceutical Manufacturing Environment
- Work with Manufacturing, Quality, Warehouse, Maintenance, Laboratory, and other departments to identify safety risks associated with pharmaceutical manufacturing operations.
- Support safe handling, storage, labeling, and use of workplace chemicals.
- Maintain or coordinate Safety Data Sheet (SDS) accessibility and Hazard Communication requirements.
- Assist with appropriate selection and use of personal protective equipment.
- Coordinate with Quality and operational departments when safety requirements intersect with GMP or controlled manufacturing practices.
- Participate in safety assessments associated with new equipment, processes, facility modifications, or operational changes.
QUALIFICATIONS
Education and Experience
- Associate’s or Bachelor’s degree in Occupational Safety, Environmental Health and Safety, Industrial Safety, Human Resources, Business Administration, or a related field preferred.
- Two or more years of workplace safety, EHS, manufacturing, industrial, workers’ compensation coordination, or related experience preferred.
- Experience in pharmaceutical, nutraceutical, food, medical device, chemical, or other regulated manufacturing environments strongly preferred.
- Bilingual (Native or Professional level) English and Spanish is required.
- Experience working with Cal/OSHA regulations preferred.
- An equivalent combination of education, training, and relevant experience may be considered.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of occupational health and safety principles and workplace hazard identification.
- Familiarity with Cal/OSHA regulations and California workplace safety requirements.
- Basic knowledge of workers’ compensation processes, injury reporting, work restrictions, and return-to-work coordination.
- Ability to conduct workplace inspections and document findings clearly.
- Ability to investigate workplace incidents objectively and confidentially.
- Strong organizational and follow-up skills.
- Strong written and verbal communication skills.
- Ability to communicate effectively with employees at all levels of the organization.
- Ability to deliver employee training and safety presentations.
- Ability to manage multiple open corrective actions, injury follow-ups, and deadlines.
- Sound judgment and ability to recognize situations requiring escalation.
- Ability to maintain confidential employee, medical, and incident information.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Ability to work independently while maintaining regular communication with the Director of Human Resources.
CERTIFICATIONS
Required
- OSHA 30-Hour General Industry
- Current First Aid/CPR/AED certification
Preferred
- Certified Occupational Safety Specialist (COSS)
- Associate Safety Professional (ASP)
- Certified Safety Professional (CSP)
- Other recognized occupational safety or EHS certifications
PHYSICAL REQUIREMENTS
- The employee must be able to routinely walk through manufacturing, warehouse, laboratory, maintenance, and office environments; stand and walk for extended periods during inspections; climb stairs; and visually inspect work areas and equipment.
- The position may require bending, reaching, crouching, and occasional lifting or moving of materials weighing up to 25 pounds.
- The employee may occasionally be required to wear personal protective equipment appropriate to the work area being inspected.
- Reasonable accommodations may be provided to qualified individuals with disabilities in accordance with applicable law.
WORK ENVIRONMENT
This position works in both office and pharmaceutical manufacturing environments. The employee may periodically be exposed to manufacturing equipment, chemicals, noise, warehouse activity, moving equipment, laboratories, and other conditions typical of a pharmaceutical manufacturing facility. Required personal protective equipment must be worn when entering designated areas.
AUTHORITY AND ESCALATION
The Safety Coordinator is expected to immediately report serious hazards or potentially dangerous conditions to the appropriate department manager and the Director of Human Resources. When an observed condition presents an immediate danger to employees, the Safety Coordinator has the authority to request that the affected activity be stopped or suspended pending management review and correction of the hazard. Workers’ compensation determinations, employment decisions, leave administration, accommodations, and final return-to-work decisions remain under the direction of Human Resources.
PERFORMANCE EXPECTATIONS
- Successful performance in this position includes:
- Timely identification and follow-up of workplace safety hazards.
- Completion and documentation of required safety inspections.
- Timely investigation of workplace incidents.
- Prompt coordination with Human Resources following workplace injuries.
- Accurate maintenance of safety, incident, and training records.
- Effective tracking of workers’ compensation follow-up items and work restrictions.
- Completion of corrective actions within established deadlines.
- Effective communication with employees and management.
- Reduction of repeat safety findings and preventable workplace incidents.
- Effective coordination of regulatory, insurance, and internal safety initiatives.
OTHER DUTIES
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified or assigned based on business needs. PureTek Corporation reserves the right to revise this job description at any time, with or without notice.
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