Executive Assistant II in Madison, Wisconsin at Lumicera

Overview

The Executive Assistant II will be responsible for executive level administrative support to the VP. Position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. Exercise discretionary powers and independent judgment that directly support management activities daily. Perform tasks under general supervision.

Is this you? Find out more below!

Responsibilities

How do I make an impact on my team?

• Support Vice President with schedules, telephone, email, filing and document organization, meeting preparation and follow up
• Support the budgeting and financial activities of the department
• Prepare presentations slides and documents, as well as presentation support materials
• Facilitate all activities related to newsletters, including final production and distribution. Prepare and distribute other communications as required
• Coordinate travel arrangements such as reserving flights, cars, and hotel or restaurant reservations
• Submit and reconcile expense reports and monitor the division's use of the Corporate Credit Card
• Organize client, audit, organizational and departmental meetings, and coordinate schedules for department leadership
• Prepare communications and tracking of candidate screening and coordinate interview scheduling. Engage in the planning and facilitation of onboarding and training activities of new leadership hires
• Assist Vice President with division/department social function planning and execution including special events, such as luncheons, audit activities, annual Team Building Event, client meetings
• Other duties as assigned

Qualifications

What our team expects from you?

• Minimum of High School Diploma or GED with at least five years of related work experience or a bachelor’s degree with at least two years of related work experience
• Experience in a corporate pharmacy, health care, or insurance setting preferred
• PowerPoint, Word, Excel software proficiency required
• Applicant must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements
• Participate in, adhere to, and support compliance program objectives
• The ability to consistently interact cooperatively and respectfully with other employees

We are unable to offer remote work to residents of Alaska, Hawaii, Maine, Mississippi, New Hampshire, New Mexico, North Dakota, Rhode Island, South Carolina, South Dakota, West Virginia, and Wyoming.

Navitus Health Solutions is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.