Executive Personal Assistant- Houston, Texas at The Calendar Group – Houston, Texas

Our client is seeking a hybrid Executive Personal Assistant in Houston, Texas to provide direct support to the CEO across both business and personal matters. The Executive Personal Assistant will serve as a trusted right hand to the CEO, acting as a gatekeeper, coordinator, and strategic support partner. This position is ideal for a seasoned professional who thrives in a fast-paced, entrepreneurial setting. The role involves regular coordination across multiple time zones and occasional international travel.

Key Responsibilities

Executive Support

• Manage a complex, ever-changing calendar across multiple time zones
• Coordinate meetings with internal and external stakeholders
• Screen and manage calls, emails, and correspondence on behalf of the CEO
• Prepare agendas, briefing materials, and follow-ups
• Track priorities, action items, and key deadlines

Travel & Coordination

• Arrange domestic and international travel, including flights, accommodations, and ground transportation
• Prepare detailed, well-structured itineraries
• Coordinate travel documentation and logistics
• Handle last-minute changes and travel disruptions seamlessly
• Travel with the CEO as needed

Business Coordination

• Support ongoing business initiatives and projects
• Track timelines, deliverables, and key milestones
• Maintain organized records and documentation
• Liaise with external partners, vendors, and advisors
• Assist with document preparation and execution

Administrative & Operational Support

• Maintain digital and physical filing systems
• Draft and manage professional correspondence
• Track expenses, invoices, and reimbursements
• Assist with office operations and general administrative needs

Qualifications

• 5+ years of experience supporting a CEO, principal, or senior executive
• Bilingual in English and Spanish (required)
• Experience within real estate, finance, investment, or legal environments preferred
• Experience working across multiple time zones
• High level of discretion, professionalism, and sound judgment
• Ability to adapt to flexible hours as needed
• Valid passport with ability to travel internationally

Compensation: $80,000 – $120,000 DOE