Senior Administrative Assistant - SJO in Houston, Texas at San Jacinto College

Senior Administrative Assistant - SJO - North Campus

• Provide administrative support to the San Jac Online department chair and faculty members, including processing paperwork, running faculty loads, supporting daily scheduling needs, coordinating course materials adoptions, ordering supplies, and processing EPAFs and leave forms.
• Interface daily with students, administrators, various departments, visitors, staff, and faculty across the College.
• Securely maintain student and course data through various computer-based records and systems; assist with class setup and support processes such as course substitutions.
• Schedule and coordinate meetings and room reservations, including classes, departmental meetings, faculty and student activities, information sessions, and events. Distribute agendas, record and transcribe meeting minutes, review with department members, and post in a timely manner.
• Work with the department chair and division operations coordinators to support class scheduling processes, including class cancellations, development of class schedules, and updates to catalog or program materials (e.g., promotional materials or website content).
• Prepare and process requisitions and invoices as needed and complete Banner entries using multiple Banner programs.
• Maintain department documentation, including articulation agreements, pathway materials, and other program-related records; complete ad hoc projects as assigned.
• Coordinate travel arrangements, including hotel, registration, and reimbursement processing.
• Perform general office duties such as preparing letters, memos, forms, and reports, including support for state or institutional reporting as required.
• Process P-card statements and maintain accurate records of expenditures.

• Assist in the collection and verification of faculty end-of-course documentation.
• Provide support for departmental activities such as student engagement, outreach, or recruiting efforts, as needed.
• Order and track inventory supplies and submit related expenses.
• Coordinate facilities requests for classroom or instructional use, including maintenance requests.
• Work with the Business Office as required, including attending training to support related processes.
• Other duties as assigned.

• Must project a professional image
• Have excellent communication and interpersonal skills
• Proficient in Microsoft Word, Excel, Banner, and standard office systems
• Proficient in Microsoft Teams Chat, Channels File Share, Calls, Meet Now, and standard app systems
• Must be extremely accurate and have excellent proofreading, grammar, and spelling skills
• Must be able to work in a team environment
• Be flexible with strong customer service and public relations skills
• Work effectively with details and deadlines
• Balance multiple tasks and priorities
• Analyze and solve problems
• Work independently in a fast-paced office environment

• High school diploma or equivalent

• Above requirement plus one year of specialized or technical training beyond high school

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

• Above requirement including one or more years in a higher education environment

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6286

Posting Close Date: 5/29/2026 at 6 pm CST

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504; 281-991-2659; Sandra.Ramirez@sjcd.edu