Executive Assistant in Calgary, Alberta at CDN Controls Ltd

• Ensure efficient daily operations for executive team through proactive scheduling, prioritization, and task management.
• Anticipate needs, resolve administrative challenges, and streamline processes to enhance executive productivity.
• Coordinate executive communications, including email management, message tracking, and timely responses.
• Support the preparation and execution of board and quarterly business meetings, leadership sessions, and corporate events including travel, venue booking and catering.
• Prepare meeting agendas, accurately record minutes, maintain secure and organized records of corporate documents.
• Conduct research, compile data, and prepare presentations for consideration to support executives as needed.
• Maintain strong working relationships with internal departments, clients, and external partners on behalf of the executive team.
• Monitor deadlines, commitments, and deliverables to ensure timely completion of executive actions.
• Uphold confidentiality, professionalism, and accuracy in all administrative activities.
• May provide mentorship and guidance to more junior co-workers.
• All other duties as assigned.

JOB REQUIREMENTS:

• Related University degree, college diploma, and/or trade certification and typically 7 or more years of related experience; or combination of formal education and experience.
• Professional designation required (ex: CCAP, AAP, CCAPA, IAAP).
• Experience in industrial services, construction, energy, or similar sectors is an asset.
• Experience supporting multiple executives simultaneously in a dynamic, growth‑oriented environment.
• Exceptional organizational, time‑management, and multitasking abilities in a fast‑paced environment.
• Strong written and verbal communication skills with the ability to prepare polished, executive‑ready documents.
• Advanced skills in document preparation, scheduling, and executive and/or board communication.
• High level of discretion, integrity, and professionalism when handling confidential information.
• Proactive problem‑solver with strong judgment and the ability to anticipate needs.
• Ability to build strong working relationships and interact effectively with stakeholders at all levels.
• Demonstrated ability to manage competing priorities and adapt to shifting demands.
• Advanced proficiency in Microsoft Office applications and comfort with digital collaboration tools.

Our employment benefits include:

• Belonging to a strong, motivating team.
• On-the-job training and a commitment to mentorship from invested, industry-leading professionals.
• Competitive pay, benefits, and RRSP-matching program.
• Generous vacation and flex days.
• Opportunities for advancement.

At CDN, our employees are united by our four core values:

• Character.
• Connection.
• Drive.
• Growth.