Payroll Clerk at FirstCarbon Solutions – Irvine, California

FirstCarbon Solutions (FCS), an ADEC Innovation, is focused on improving the world we live in. It's our goal to improve the lives of all the people we work with, whether they are clients, partners, or colleagues. Come join our team of amazing professionals dedicated to making the world a better place!

We are searching for a Payroll Clerk (CG02/CG03) to join our team. The payroll clerk will process, maintain, and support the entire payroll lifecycle. This role will provide administrative and human resources support and will report to the Human Resources Associate. This role will be either a hybrid or in-office position out of our Irvine Office.

Duties and Responsibilities

• Perform payroll-related functions including but not limited to processing new hire timekeeping and payroll profiles, termination status changes, tax changes, wage garnishments, deductions, and direct deposit
• Process multi-state bi-weekly payroll for over 150 employees
• Ensure correct federal and state tax withholdings are calculated, submitted, and monitored
• Review, audit, and post weekly timesheets and payroll data in a timely manner
• Meticulously calculate employee wages based on hours worked, pay rates, overtime pay, pay adjustments, and any other applicable deductions
• Prepare manual checks as necessary
• Oversee the maintenance of payroll records, calculations, and reports including but not limited to sick time and PTO (Paid Time Off) and other accrued leave
• Respond to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications
• Reconcile all payroll-related accounts and activities
• Generate and distribute payroll reports after completing each payroll cycle.
• Submit bi-weekly employee 401K contributions through the appropriate website portals.
• Assists with the development and implementation of payroll practices, policies, and procedures
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Oversee payroll-related activities related to benefits, retirement plans, COBRA continuation, workers’ compensation, and unemployment
• Maintain employee files and database
• Perform other related duties as assigned by management

Skills

• Strong numerical skills with the ability to perform accurate calculations quickly
• Strong organizational, problem-solving, and analytical skills
• Excellent written and oral communication skills
• Acute attention to detail
• Maintaining the privacy of employee payroll information
• Manage priorities and workflow
• Understand and follow written and verbal instructions
• Interact effectively with diverse team across all organizational levels
• Ability to manage multiple tasks and deadlines efficiently

Education and Experience

• 1 - 3 years of related payroll processing and timekeeping review experience, or an equivalent combination of education and experience
• Experience in the full lifecycle of processing payroll in ADP Workforce Now
• Basic knowledge of California HR laws and regulations, including overtime pay, exempt status, meal and break laws, etc.

Work Environment & Physical Demands

In this role, you will frequently be required to sit for extended periods of time and continually need to use hand and finger dexterity. You will also need to talk and hear frequently, and utilize visual acuity to operate equipment, read data and Excel reports, and use a computer keyboard. The work environment will be a standard office setting, with options for hybrid or in-office work.

Compensation

Hourly Pay: $23.33 – $27.44

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Information Security

Adhering to all policies, guidelines, and procedures pertaining to the protection of information of the organization, employees must maintain confidentiality of all sensitive information to which they are given access. They are also responsible for reporting actual or suspected events or incidents, including vulnerabilities or breaches, that may affect the confidentiality, integrity, and availability of information to members of the Management Team.

Mutual respect is fundamental. Fundamental to our teams. Fundamental to our clients. Fundamental to the communities we serve and live in. Fundamental to the landscapes we work within. We need you and your unique talents, history, and background to become the Company we aspire to be. We insist upon a culture of common respect, expect transparency, and celebrate the fundamental value and dignity of all individuals. Our mutual equality as humans is the path to innovative collaboration. We cultivate integrity, driving us to growth, and allowing us to achieve more together than we could ever hope to as individuals.