Executive Assistant at Sacramento Area Council of Governments – Sacramento, California
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About This Position
If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
The Position
Completes a broad variety of administrative tasks for the Executive Director including:
Working closely with the Executive Director to manage his schedule and assist in setting priorities for both internal and external meeting and engagement requests.
Managing an extremely active calendar of meetings, appointments and engagements.
Composing and preparing correspondence that is sometimes sensitive or confidential.
Arranging complex and detailed travel plans, itineraries, and agendas.
Compiling documents for meetings and completing expense reports.
Communicates directly, and on behalf of the Executive Director, with staff, board members and external stakeholders.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Director, and determines the appropriate course of action.
Understands the many external partners and stakeholders that are critical to the agency’s work and the key staff that the Executive Director and other senior staff interact with.
Provide support to SACOG’s public meetings.
The Organization
SACOG is the Metropolitan Planning Organization for the six-county Sacramento region. Formed as a Joint Powers Authority, SACOG is governed by a board of 31 elected officials that directly represent all six counties and 22 cities in the region, and one ex-officio member (Caltrans). While transportation is core to SACOG’s role as a Metropolitan Planning Organization, SACOG has over two decades of experience approaching regional issues from an integrated perspective that examines the linkages between transportation, housing, economic prosperity, environmental stewardship, and air quality. Under the leadership of its executive director, SACOG has a vision of a vibrant and thriving Sacramento region for all. Its mission is: SACOG convenes and connects the region to advance an equitable, sustainable, and prosperous future.
Join our Team
SACOG values diversity and believes that a range of backgrounds brings a variety of ideas, perspectives and experiences that contribute to an innovative and collaborative environment in which talents are fully utilized, uniqueness is valued, and SACOG’s objectives are met. SACOG is committed to building a culturally diverse workplace. We welcome individuals of all backgrounds, orientations, and identities.
In addition to being an organizational value, we also uphold equal opportunity under the law. SACOG is an Equal Opportunity Employer and is committed to compliance with all applicable laws providing equal employment opportunities. SACOG provides fair and equal opportunity for all with no discrimination because of race, creed, color, religion, ancestry, national origin, gender, physical disability, mental disability, medical condition, marital status, age, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.
SACOG employs a dedicated and professional staff of 60 who work together to advance solutions to some of the region’s shared challenges of transportation, housing, air quality, climate change and the protection of the region’s agricultural and natural resources. SACOG fosters an inclusive, mission driven, and fun employee culture and offers flexible schedules.
SACOG will make reasonable accommodations for the known physical or mental disabilities of an otherwise qualified individual who is an applicant or employee.
Our Values
Teamwork:
We work towards a shared vision while cultivating a workplace of collaboration, trust, and transparency. We create space for individual strengths and experiences to achieve more, together.
Community:
We intentionally build an inclusive community where people can be themselves, share ideas, and pursue solutions. Together, we address challenges that are too big for any one person or group to solve on their own.
Dedication:
We have the courage to tackle new challenges head on. We are driven by the opportunity to leave a lasting, positive impact on the region. We are committed to quality performance as we accomplish the agency’s goals.
Innovation:
We strive for continuous improvement by reimagining the work and the way we do it. We use data and input to measure our progress, extract new insights, and elevate our work. This allows us to pave new paths into the future.
Hybrid Position
As an integral part of our organization, employees will provide support in a flexible work environment. This position will have the ability to telework 1-2 days per week, depending on the work in any given week.
The remainder of the work week will be in-person. Employees are required to live within 200 miles of Sacramento.
We support telework because it:
Enhances employee productivity, satisfaction, and ability to collaborate.
Improves recruitment and retention
- Reduces greenhouse gas emission, vehicle miles travels (VMT), traffic and parking congestion, and air pollution
Search Schedule
Filing Deadline: April 28
First Round Interviews: Week of May 12
Second Round Interviews: Week of May 19
Desired Start Date: June 2
We know and appreciate that everyone brings their own talents to a job. If we could have it all, here’s what ideal candidate would look like to us:
The ideal candidate will be experienced, well-organized, and efficient. The individual will be skilled as a key member tasked to engage with community stakeholders and key partners. Attributes of a successful candidate include:
Exceptional organizational skills, with the demonstrated ability to prioritize conflicting needs, handle matters expeditiously and proactively and follow through on time-sensitive projects.
Excellent attention to detail, with the ability to complete tasks with little or no direction or review. Identifies and generates “solutions” by viewing issues or problems as an opportunity to make improvement rather than as an obstacle.
Treats all individuals encountered, equally and with respect, basing actions on honor and ethics.
Ability to anticipate needs.
Strong interpersonal skills and the ability to build relationships with staff, board members, and external stakeholders.
A “can-do” attitude
Excellent written and oral communication skills
Highly resourceful team-player, with the ability to also be extremely effective independently.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking, actively seeking opportunities, and proposing solutions
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee interfaces with staff, management, other agency representatives, member jurisdictions, government officials, business representatives, and the general public in explaining SACOG policies and requesting and providing information.
Required
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical—but not the only—way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in public or business administration or a closely related field, and
Five (5) years of broad and progressively responsible experience in administrative services and related areas, and
Three (3) years of supervisory experience, preferably in the government or non-profit sectors.
Desired
Two years of experience in an executive assistant role in any organization.
Experience working in or with government agencies and elected officials.
Experience planning, organizing, directing, and coordinating the work of assigned staff.