Executive Assistant in Fairfield, Connecticut at Essential Veterinary Partners

Executive Assistant

Essential Veterinary Partners | Southport, Connecticut (Hybrid)

Join a small team with a front row seat to how a growing company actually runs.

Essential Veterinary Partners (EVP) is a fast-growing veterinary management company that supports independent veterinary hospitals across the country. We are a lean team that moves quickly and genuinely cares about the practices and people we serve, and we are adding hospitals every year.

We are looking for a full-time Executive Assistant to be the first face and voice of our Southport office and the go-to support person for the whole team. You will sit at the reception desk in our office Monday through Thursday, 9:00 to 5:00, and work from home on Fridays. No two days look the same: one day you are greeting a visitor and answering calls, the next you are helping a newly acquired hospital move its vendor accounts over to EVP, and the next you are helping set up a monthly training for our hospital managers.

This is a stepping stone role. It is built for someone early in their career who wants to learn how a multi-site healthcare company operates, and it will grow as the company grows. We are willing to train the right person. This is more about who you are than what is on your resume.

What You'll Do

• Staff the reception desk in our Southport office: greet visitors, answer and route calls, handle mail and deliveries, and keep the office running day to day.
• Help onboard newly acquired hospitals, including cutting vendor accounts over to EVP, completing applications and paperwork, and keeping onboarding checklists moving.
• Be a friendly, responsive first point of contact for our hospitals when they have questions, and track each one down to an answer.
• Help plan and run our monthly hospital manager trainings, from scheduling and materials to follow-up.
• Provide administrative support to the CEO, VP of Operations, and VP Controller, including calendars, travel, and correspondence.
• Pitch in on administrative tasks from every department, especially during high-volume periods like month end and new hospital launches.
• Keep records, files, and shared systems organized so the team can find what it needs.
• Spot things that are slipping and take ownership before they become problems.

What We're Looking For

• A natural customer service disposition: warm, patient, and professional with every visitor, caller, and hospital team member.
• Strong organization and the ability to prioritize when several people need something at once.
• Comfort with a day that changes on you, and a willingness to jump in wherever help is needed.
• Clear, friendly communication on the phone, in person, and in writing.
• Follow-through. You keep track of open items and close the loop without being reminded.
• Comfort with Microsoft Office and a willingness to learn new systems. We will teach you the rest.
• A recent graduate or someone with 1 to 2 years of experience in a customer-facing role is a plus, but not required.

Why Essential Veterinary Partners?

• A role that grows with the company. As EVP adds hospitals, this seat takes on more.
• Direct exposure to senior leadership and the inner workings of a multi-site healthcare company.
• Hands-on training from day one. We hire for the person and teach the work.
• A small, collaborative team where your contributions are seen from day one.
• Hybrid schedule: in office Monday through Thursday, 9:00 to 5:00, and work from home on Fridays.
• Competitive salary based on experience.
• Comprehensive benefits package including:
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off

About Southport, Connecticut

Our office is in Southport, a coastal village in Fairfield County about an hour from New York City by train, with easy access to the Metro-North line, I-95, and the Merritt Parkway.

If you are organized, like people, and want a job where you will learn something new every day and grow with a company on the move, we would love to hear from you.

Apply today and come grow with Essential Veterinary Partners.

Essential Veterinary Partners is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all team members.