Secretary ( temporary part-time), Water Utility in MONTCLAIR, New Jersey at TOWNSHIP OF MONTCLAIR

Position Summary:The Secretary performs complex, confidential, and responsible administrative and secretarial support work for the Water Department. The incumbent acts as a primary point of contact for internal staff, and the public, ensuring the efficient operation of departmental workflows and adherence to municipal policy and procedures.Essential Duties & Responsibilities:Administrative Support: Manage the daily operations of the Director of Water's office, including scheduling appointments, maintaining calendars, screening phone calls, and managing incoming and outgoing correspondence.Records Management: Maintain accurate departmental files, records, purchase orders, invoices, and payroll tracking in compliance with township policies and state retention guidelines.Customer Service: Serve as a courteous and knowledgeable liaison to residents, contractors, and other municipal departments regarding water service inquiries, billing questions, and work orders.Meeting Coordination: Prepare agendas, compile reports, and record minutes for departmental or board meetings as assigned.Procurement Support: Assist with ordering office supplies, tracking equipment maintenance schedules, and processing departmental requisition forms.Cross-Departmental Collaboration: Coordinate with Human Resources, Finance, and other municipal divisions to ensure seamless administrative processing.Required Qualifications:Education: High school diploma or equivalent required. An associate degree or coursework in business administration, office administration, public administration, or a related field is preferred.Experience: Three to five years of progressively responsible administrative or office support experience, preferably in a municipal government or other unionized public sector environment.Skills:Proficient in Microsoft Office Suite (Word, Excel, Outlook) and modern office management software.*Excellent written and verbal communication skills.*Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously.*Ability to maintain strict confidentiality regarding personnel matters, union negotiations, and departmental operations.*Working Conditions & Physical Requirements*Work is performed primarily in a standard office environment.*Requires sitting for extended periods, operating standard office equipment, and occasionally lifting lightweight boxes or files (up to 20 pounds).Hourly Rate: $34.87- $51.05 Part-time; Shift not to exceed twenty-eight (28) hours per week. Compensation commensurate with experience. Closing Date: This job posting will remain open until filled; the Township reserves the right to offer the position at any time during the recruitment process.