AR Billing Specialist in Whippany, New Jersey at Preferred Business Systems, Inc

About Us

Preferred Business Systems is hiring an AR & Passthrough Coordinator to own accounts receivable collections and the leasing/passthrough payment process on the finance team. The role keeps customer and leasing-company balances current, posts and reconciles payments, produces recurring AR and leasing reports, and supports month-end close and Ricoh Co-op submissions.

• Create the monthly AR reconciliation
• Run the AR Aged report and reduce aged balances by contacting customers, setting up payment plans, and reducing the pending payments list
• Apply customer payments accurately to the correct invoices and accounts
• Run check deposits and post bank and cashbook deposits
• Monitor PBS AR portal payments and sign-ups
• Reconcile customer accounts and resolve billing discrepancies
• Assist customers with invoice, portal, and payment questions
• Attend bi-weekly past-due meetings with Rich and Ori to stay on top of aged AR

• Manage all leasing company uploads and exception reports
• Post all passthrough and funding payments; work with Admin to resolve any issues
• Manage leasing company AR, including overpayments, underpayments, and past-due accounts
• Place clients on pending payment status when they are 90 days past due
• Modify passthrough contracts when needed (freight charges, rate increases)
• Follow up with clients or the leasing company on payments

• Prepare maturity reports
• Create the monthly invoiced vs. paid report
• Run the weekly Leasing Past Due invoice report for Admin
• Assist with monthly sales tax

• Prepare and submit Ricoh Co-op claims
• Submit donations and sponsorships

• Mail and log PB meter returns
• Research PB meter rental payments to assist with payment processing

• Assist the Controller with month-end and year-end closing procedures as needed

Required

• 2+ years of accounts receivable or accounts payable bookkeeping experience
• Experience applying payments, reconciling customer accounts, and running aging reports
• Comfort contacting customers about past-due balances in a professional, firm, and courteous way
• Strong accuracy and attention to detail with a steady month-end deadline rhythm
• Proficiency in Excel for reporting and reconciliations

Preferred

• Associate degree in accounting, finance, or a related field
• Experience in the copier/office technology dealer industry or with leasing company funding and passthrough billing
• Experience with e-Automate or a comparable dealer accounting system
• Banking or financial-services background