Contract Specialist in Miami, Florida at Custom Mechanical Systems, Corp.

The Contract Specialist is an essential player in our organization, orchestrating the management of all

contract-related documentation, from task orders to change orders. This role assists in ensuring we

maintain compliance with contract terms during both the award process and the crucial initial execution

phase. Beyond these responsibilities, the Contract Specialist assists with tracking and maintaining

certification processes, licenses, pre-qualifications, and registrations for the entire CMS Group of

Companies, which encompasses CMS, LLCs, and joint ventures (JVs).

Essential Responsibilities

• Assists with contract modifications, change order awards, and initial administrative compliance, using accounting software for external and internal setup
• Assists with all CMS bond and Client COI requests
• Follows company protocol for file and data management
• Assists with coordinating and managing contract documentation and/or price volumes for large
• ID/IQ and site-specific proposals
• Conducts initial revisions to customer requirements and analyzes the solicitation requirements and RFP specifications, ensuring consistency, clarity, grammar, and compliance. Submit the revised draft to the Contract Manager and Facility Security Office for final review.
• Assist with all JV setup and maintenance for CMS and CMS JV partners
• Assist with the development of pre-qualification packages per customer requirements
• Maintains SAM registrations for all CMS entities
• Support other departments' meeting deliverables by setting up vendors and clients for new projects and contracts.
• Assist with assignments to special projects (ex., Awards)
• Will process Certified Payroll as backup
• Perform other duties as assigned

Required Skills

• Excellent writing, editing, and proofreading abilities
• Ability to manage multiple assignments simultaneously and prioritize tasks as they arise to meet short deadlines
• Effectively represents the organization professionally through all forms of communication, including written correspondence, virtual interactions, and face-to-face meetings with clients, Team Members, and other stakeholders, to strengthen relationships and drive business growth.
• Demonstrates capability to work effectively and efficiently without direct supervision, consistently deliver high-quality results, and effectively manage tasks and responsibilities.
• Proficient in Microsoft 365 applications (Word, Excel, and PowerPoint)
• The ability to maintain confidentiality at all times is critical.

Education, Experience and Reporting Structure

• A bachelor's degree in a related field and one or more years of CMS proposal or accounting team experience are required.
• Or at least 4 years of related proposal writing experience focusing on Government Contracts.

Reporting Structure

• Reports to the Contract Manager and Facility Security Officer
• This position does not have direct reportsTravel
• Up to 10% Travel Required
• The frequency of travel may be adjusted as needed to accommodate specific tasks.