Administrative Assistant in Melbourne, Florida at Leland Management, Inc

Leland Management is seeking an Administrative Assistant for one of our communities in the Melbourne, FL area. Join our award-winning team and discover why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 16 consecutive years. The position is part-time with competitive pay.

Job Overview

The Administrative Assistant supports the Community Association Manager by handling clerical tasks, communications, and documentation to ensure smooth community operations.

Primary Responsibilities

Administrative Support

• Manage calendars, appointments, and schedule meetings for staff.
• Handle incoming calls, emails, and inquiries from residents and vendors.
• Prepare and distribute correspondence, notices, and newsletters.
• Help reorganize or set up furniture after an event or for an event.
• Help with projects assigned from the Office Administrator.

Document Management

• Maintain organized filing systems and resident databases.
• Assist in preparing and distributing meeting agendas, minutes, and other documents.

Meeting & Event Coordination

• Organize and prepare materials for board meetings, committee meetings, and resident gatherings.
• Arrange meeting venues, equipment, and catering if necessary.
• Record and distribute meeting minutes and follow up on action items as directed.

Community Relations

• Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed.
• Coordinate community events, activities, and communications to promote resident engagement.
• Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction.

Compliance and Enforcement

• Support the CAM in enforcing community rules, regulations, and bylaws
• Assist in documenting and tracking violations, warnings, and enforcement actions
• Communicate with residents regarding compliance issues, notices, and follow-up actions
• Common Area Inspections

Qualifications:

• Strong administrative, organizational, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.
• Prior experience in an administrative support role preferred.