Administrative Coordinator - Kluge in Milwaukee, Wisconsin at Boys & Girls Clubs of Greater Milwaukee

• Completes data entry for Membership & Wisconsin Shares.
• Ensures proper receipt of all Club income, maintains adequate supply of receipts.
• Prepares and submits invoices for payment.
• Operates and maintains office equipment and orders supplies.
• Primary liaison for Wisconsin Shares.
• In absence of and under the direction of the Club Manager is responsible for staff, members, building and operational duties.
• Must participate in required trainings by the Club, County, State, and/or funders.

• Responsible for the payroll/timekeeping reconciliation; including time off requests and allocates and documents staff hours to specific grants.
• Deliver and implement timely site reports.
• Maintains supply of purchase requisitions and request forms to staff; keeps ledger of staff expenditures.
• Prepare financial deposits, ensures proper receipt of all Club Income; maintains adequate supply of receipts and monitors petty cash.
• Responsible for administrative support for W2 updates, Registry, and Camp.
• Maintain Club files including but not limited to personnel and budgetary.
• Maintains up-to-date mailing lists for the Advisory Council, as well as other community group, schedules meetings, prepares the room and sends out meeting notices.

• High School Diploma or equivalent.
• Two to three years of experience with data systems, a high level of knowledge, customer service and clerical skills.
• Computer literacy essential in Excel, Word, and PowerPoint.
• Basic math, reading, and writing proficiency.
• Good oral and written communication skills.
• Must have a valid WI driver’s license, good driving record, and meets state required automobile insurance minimums.
  
  

• One year of supervisory experience.

Physical Demands:

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.