HR Coordinator in Boston, Massachusetts at Central Boston Elder Services Inc

POSITION: Human Resources Coordinator

DEPARTMENT: Human Resources

DESIGNATION: Exempt, Non-Union

SUPERVISOR: Chief Human Resources Officer

POSITION SUMMARY: The Human Resources Coordinator will work in a fast-paced environment assisting with the day-to-day operations of the Department. This is a professional role in one which the job functions will include providing clerical and administrative support to the Human Resources team, preparing documents, creating and running reports, maintaining and updating of the HR drive, and the processing of relevant correspondence. The HR Coordinator will acquire a proficiency in ADP and other operating systems as required. Will assist in creating an agency training schedule. Lastly, more importantly, will assist in managing information within the department to ensure the collection of materials are submitted timely.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Create, update, and maintain personnel records and filing systems while ensuring confidentiality and compliance with applicable labor laws and regulations.
2. Responsible for data entry of highly detailed information into multiple databases.
3. Create, update, and archive electronic employee file.
4. Process all monthly benefit premium payments in a timely manner and assist with the annual benefits open enrollment process.
5. Assist with New Employee Orientation to include maintaining employee packets with up-to-date information.
6. As directed, revise and update HR forms and descriptions.
7. Prepare plan for organizing the HR Pdrive.
8. Main point of contact for employment verifications.
9. Assist with tracking, processing and coordinating employee payroll information with the Finance department.
10. Create and submit purchase orders to accounts payable.
11. Support implementation, rollout and improvement of departmental projects, e.g., workforce planning, performance.
12. Assist with Agency sponsored events.
13. Aid in the coordination of Agency trainings.
14. Other duties and projects as assigned.

QUALIFICATIONS:

1. Minimum of an Associate’s Degree in a related field with three to five years of relevant experience within a non-profit sector. Bachelor’s Degree in related field with a year of experience preferred.
2. Ability to function well under pressure in a fast-paced environment.
3. Able to work independently with little or no supervision.
4. Ability to communicate and work with employees at all levels.
5. Excellent verbal and written skills.
6. Demonstrate a high degree of confidentiality while handling sensitive information.
7. Strong interpersonal skills.
8. Must be organized, detail oriented and possess strong time management and priority setting skills.
9. Very fast learner and resourceful.
10. Able to work in a multi-office environment.
11. Proficiency in Microsoft office suite including Word, Excel and Power Point.

PHYSICAL REQUIREMENTS OF THE JOB:

• Ability to lift and carry objects frequently weighing up to 10 to 15 pounds.
• Ability to climb stairs.
• Ability to travel to the community.
• Work requires regularly standing, stooping, and bending.