Payroll/Utility Billing Clerk at Village of Whitefish Bay – Whitefish Bay, Wisconsin

Reporting to the Finance Director/Village Clerk, the Assistant Finance Clerk is responsible for the accurate and timely preparation of the Village’s bi-weekly payroll and for the effective management, analysis, and problem resolution of utility billing and cash reconciliations. The Assistant Finance Clerk works to ensure a friendly, welcoming, and consistently excellent standard of service with Village staff and the general public.

• Ensures the timely and accurate processing of the Village’s bi-weekly payroll to include taxation and compliance, salary deferrals and deductions, withholding orders and garnishments, and payroll account reconciliations
• Maintains and documents all payroll records to include tax notices and rate changes, general ledger, and internal SOPs; assists the Finance Director with quarterly/year-end preparation and W2/1095 processing

• Assists with benefits administration, including new hire enrollment, change reporting, and communicating benefits information to employees; processes employee expense reports and employee health reimbursements

• Manages the billing life cycle process in order to take the appropriate action for utility billing; assists residents with utility or tax billing questions or payments
• Assists with annual tax collection process; administers and collects any special assessments or miscellaneous billing

• Provides backup support for other tasks in the finance department and acts as the front office phone and front desk backup, when needed. Ensures a friendly, welcoming, and consistently excellent standard of service with Village staff and the general public.
• Other responsibilities and duties, as assigned

• Exceptionally detail-oriented; ability to maintain a high level of confidentiality
• Strong project management and organizational skills in which the ability to prioritize and manage multiple tasks/projects on time is essential
• Outstanding communication skills and the ability to communicate effectively with all stakeholders; excellent situational adaptability
• Exceptional interpersonal skills and ability to navigate organizations to build relationships and garner support; ability to work collaboratively with cross functional teams
• Ability to work independently and efficiently; exercise initiative, resourcefulness and good judgement

Education & Experience

• Required
  • Associates degree with a major in Accounting, Finance, Business or Public Administration, or a related field
  • Two (2) or more years of experience in a related position
  • Highly proficient in the use of the Microsoft Office Suite of Products: Excel, PowerPoint, Word, Access, Outlook
  • Must be bondable
• Preferred
  • Bachelor’s degree with a major in Accounting, Finance, or Business or Public Administration
  • Previous experience with payroll processing and a knowledge of employment laws
  • Previous experience with BS&A

Physical Demands

The position requires frequent sitting; sometimes walking, stooping, bending, periodic standing, and squatting. Frequently reaching in front of body and occasionally overhead including the infrequent lifting of up to 50 pounds. Continuously handling of objects and equipment using hand, wrist, and fingers simultaneously; frequently finger manipulation, use of keyboard, use of calculator, and writing. Talking and hearing ordinary conversation primarily in a moderately quiet environment including the use of a telephone. The work environment can be described as that of a general office setting.

**The above is intended to describe the general content of and requirements for the performance of the job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

**We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, martial or veteran status, sexual orientation, or any other legally protected status.

**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.