SUPPORT SERVICES MANAGER - FT at City of Vandalia – Vandalia, Ohio

Position Description:

Under direction, the Support Services Manager exercises leadership and guidance necessary to ensure the efficient operation of the Police Records and Communications division and carries out clerical tasks in the police agency.

Please ensure that you include both your resume and cover letter with your application.

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Position Responsibilities: 60.00% - Supervises assigned employees (e.g., schedules and assigns tasks; interviews job applicants; recommends the hiring of job applicants; recommends discipline; recommends and adjusts pay assignments; evaluates performance; receives and adjusts grievances or employee complaints; approves and recommends the approval of leave requests; attends or participates in meetings in which policy questions are reviewed or discussed; develops and implements policy; recommends policy changes; participates in personnel or labor relations activities; has access to other employees personnel files; has access to financial data used in monitoring department revenue/income); processes time sheets for Police Division payroll. 20.00% -

Manages and maintains filing system and oversees records retention; provides clerical support; retrieves and prints copies of police records and reports requested by public and police personnel; composes and types correspondence (e.g., letters, memos, reports, forms, court documents); responds to information requests by telephone, e-mail, or in person; compiles and prepares reports.

Attends meetings and serves on committees, as directed; attends training and seminars, as directed.

Maintains required licensure or certification, if any.

Meets all job safety requirements and all applicable PERRP safety standards that pertain to essential functions.

Demonstrates regular, predictable and punctual attendance.

10.00% - Assists with preparing and maintaining the budget and budget process; compiles and processes financial and budgetary statements; monitors expenditures; processes purchase orders and invoices, posts to appropriate account and submits to finance. 10.00% - Performs other duties as assigned. Knowledge, Skills and Abilities: Knowledge, Skills and Abilities -

Knowledge of: budgeting; payroll practices and procedures; interviewing; office practices and procedures; *City/department goals and objectives; *City/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; supervisory principles and practices; computer software; community resources and services; records management; personnel administration; office management; government structure and process; state, federal, and local laws and/or regulations; labor relations; employee training and development; local geographical area; English grammar and spelling.

Physical Requirements:

The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid); ascends and/or descends stairs; has contact with potentially violent or emotionally distraught persons; is exposed to possible injury due to unclean or unsanitary conditions; this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labors (D.O.L.) physical demands strength ratings.

Additional Information:

QUALIFICATIONS: Completion of secondary education or equivalent (high school diploma or GED); at least two (2) years of related training and/or experience; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.

LICENSURE OR CERTIFICATION REQUIREMENTS: Must possess a valid State of Ohio drivers license and must remain insurable under the Citys vehicle insurance plan. Must be a Notary Public in the State of Ohio and maintain LEADS Certification.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive: Two-way Radio; calculator, computer, mobile phone, fax machine, copier, scanner, telephone, postage machine, and other standard modern business office equipment.

Applications must include copies of any relevant certifications, a resume, and a cover letter.

Click here to review the recruitment brochure.

Disqualification from this process does not preclude a candidate's future reapplication for other vacancies.

Job Advertisement:

Click here to review the recruitment brochure.