Accounts Payable Clerk at Jones Memorial Hospital – Wellsville, New York

The Accounts Payable Specialist is responsible for managing the company's financial transactions and ensuring that all payments are processed accurately and in a timely manner. This role involves handling invoices, reconciling accounts, and maintaining effective communication with vendors and internal departments.

MAJOR TASKS, DUTIES AND RESPONSIBILITIES

1. Invoice Processing:
   • Receive, review, and verify invoices and check requests.
   • Match invoices with purchase orders and receipts.
   • Ensure accuracy and compliance with company policies and procedures.
   • Review travel vouchers for accuracy and ensure they are submitted as per company policy.
2. Payment Processing:
   • Prepare and process accounts payable checks, ACH payments, and wire transfers.
   • Ensure timely payment of bills and maintain accurate payment records.
3. Vendor Management:
   • Maintain an update vendor records.
   • Resolve vendor inquiries and discrepancies in a professional manner.
4. Account Reconciliation:
   • Reconcile vendor statements and resolve any discrepancies.
   • Assist with monthly and year-end closing activities.
5. Record Keeping:
   • Maintain organized records of all accounts payable transactions.
   • Ensure proper documentation and filing of invoices and payment records.
6. Cash Management
   • Oversee and manage the petty cash fund, including disbursements and replenishments.
   • Ensure all petty cash transactions are properly documented and adhere to company policies.
   • Review and categorize petty cash expenditures for proper accounting and budgeting.
   • Monitor and track petty cash usage to prevent misuse or over-expenditure.
   • Prepare bank deposits as required.
   • Receive and process drawer receipts, daily reconciliation of cash/checks received.
7. Reporting / Audit:
   • Prepare reports on accounts payable activity as required.
   • Assist with audits and provide necessary documentation.
8. Collaboration:
   • Work closely with other departments to address issues and ensure smooth financial operations.
   • Provide support during financial audits and other accounting processes.
   • Support on special projects as requested.

DEMONSTRATED BEHAVIORS:

1. Demonstrates and exemplifies Code of Conduct and Ethical Behavior by:

a) Considering first the well-being of the patient.

b) Conducting all interactions with patients, visitors, employees, physicians, volunteers, healthcare providers or any other individuals in a courteous, honest and respectful manner.

c) Demonstrating ethical and professional behavior at all times.

d) Refraining from conduct that may reasonably be considered offensive to others or disruptive to the workplace or patient care. Offensive conduct may be written, oral or behavioral.

1. Assumes responsibility for own professional growth and development as demonstrated by attendance at continuing education and inservice programs. Meets mandatory inservice requirements.
2. Arrives for work on time and as scheduled.
3. Is knowledgeable and practices safely using infection control, universal precaution and safety protocols. Uses appropriate universal precautions, infection control practices, along with proper lifting and transfer techniques to promote patient and employee safety.
4. Is knowledgeable and complies with hospital policies and procedures.
5. May assist in the promotion of our institution and profession by participation in hospital promotion and health fair activities.
6. Performs other duties as requested within the scope of applicable licensure, abilities and policies.
7. Responsible for providing excellent customer service through words and actions that support our commitment to caring and quality.
8. Responsible for creating a culture of employee and patient safety and for ensuring the highest quality of care for patients throughout JMH.

EDUCATION: High school diploma or equivalent required; associate degree in accounting, Finance, or a related field preferred.

EXPERIENCE: Minimum of 1 years of experience in accounts payable or a similar role.

SKILLS:

• • Excellent organizational and time-management skills.
  • Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
  • Ability to handle confidential information with discretion.
  • Strong communication and interpersonal skills.
  • Strong attention to detail and accuracy

CONTACTS: Frequent contact within and outside department; frequent phone contact with vendors.

PHYSICAL DEMANDS: Sits most of the day.

WORKING CONDITIONS: Normal office.