Administrator I - Section Coordinator at King County – Seattle, Washington

NOTE: The application period has now closed. Only Priority Placement Program participant applications will be added to the candidate pool.

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end December 31, 2026. If filled by a King County employee who has passed their initial probation, it will be as a Special Duty Assignment.

King County’s Finance and Business Operations Division, Business Development & Contract Compliance section, is seeking a highly customer focused administrative professional who thrives in a challenging fast paced environment, enjoys being at the center of things, and can orchestrate multiple activities at once to accomplish our mission.

Our ideal candidate has a passion for equity and social justice, is client-focused, and can work both independently and collaboratively in a team environment. This position will interface with team members, business owners, contractors, and county project staff; and assist in the administration of all our programs. The work requires someone who is highly organized with an attention to detail, likes to handle technically challenging projects and program administration, and identifies their success through the success of the entire team.

Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill, and ability to:

• Serve as the Business Development and Contract Compliance (BDCC) section main contact demonstrating strong customer service skills with clients, vendors and the public by telephone, email, and in-person. Monitor and respond to incoming emails for the section’s main email inboxes. Research, troubleshoot, and resolve issues.
• Serve as a program certification administrator for small business owners and main point of contact. Review certification and recertification applications for completeness, obtain missing information, assign complete applications to an evaluator for review, and process approved applications. Maintain and monitor the renewal of expiring certifications. Participate in business development and outreach efforts.
• Process invoice payments using Oracle IExpense/IProcurement. Create requisitions and process Purchase Orders. Review Purchasing Card (P-Card) Transactions for approval and maintain all back up documents and receipts. Coordinate Expense and Travel approval and reimbursements.
• Coordinate special projects and events.
• Maintain contracts for section ensuring they are current and have funds. Work with procurement staff to troubleshoot and resolve issues.

• Draft and edit written email responses, original documents, and presentation materials using proper grammar, spelling, and punctuation.
• Develop and maintain various tracking logs; maintain metrics and tier boards; update and maintain sections organization chart and SharePoint sites.
• Coordinate and manage new staff on-boarding, staff moves, and public disclosure requests.

• Develop and update standard work processes.
• Process PeopleSoft Time and Labor Bi-weekly, requiring a high degree of detail and accuracy; Provide support for payroll issues or concerns.
• Order and maintain supplies and assist with the procurement of technical equipment.

Minimum Qualifications:

• Administrative experience supporting a group in a high-volume environment. Experience should include tracking multiple deliverables; organizing, preparing, and maintaining records and reports with attention to detail and accuracy; drafting and editing documents and email communications.
• Customer service experience that includes acting as the main point of contact for a group via phone, email and/or in person with the ability to troubleshoot and resolve issues.
• Experience reviewing and working with financial records; researching, troubleshooting, and processing invoices and credit card expenses (King County uses a Purchasing Card and Oracle), and processing payroll.
• Experience maintaining records in multiple electronic databases with attention to detail.
• Strong communication, interpersonal, writing and customer service skills; ability to take initiative to complete necessary tasks or improvements and hold yourself accountable.
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Ability to uphold King County and Equity and Social Justice values.
• Ability to establish and maintain effective working relationships and communicate respectfully with a wide variety of people from differing backgrounds.
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work.

We would love it if you had:

• Advanced skills in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro.
• Experience using Oracle (or similar programs).
• Experience with LEAN processes and principles.
• Experience with SharePoint, MS Teams, and other collaborative online tools.

The Business Development & Contract Compliance Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD’s vision “Count on Us” reflects the division’s deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information:

• Work Site Details: The work associated with this position will primarily be remote. In office requirements may change as required by King County business needs and for meetings/events.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is Non-Exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 7:00 a.m. - 5:00 p.m. Monday through Thursday and Friday 7:00 a.m. to 11:00 a.m.
• Union Representation: This position is not represented.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD’s Hybrid and Remote Guidelines including on-camera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely. The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position. Applicants from this recruitment may be used to fill future opportunities in this job classification within the next six months.

The selection process typically consists of a phone screen, video interview, and reference checking. For some positions the process may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:

Liz Callahan, Senior Recruiter

Liz.callahan@kingcounty.gov

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.