Buyer at Qosina Corp. – Ronkonkoma, New York

Title: Buyer

FLSA: Non-Exempt

Reports To: Sr. Buyer

Rev Date: 10/09/2024

Position Summary: The Buyer is vital in managing the purchasing process. This includes preparing purchase orders for suppliers, tracking order status, updating records, and ensuring timely delivery. The buyer will respond to inquiries from sales, customer service, and suppliers regarding order changes or cancellations. Responsibilities include liaising with suppliers to schedule or expedite deliveries, address shortages, and negotiate pricing and lead times.

• Place purchase orders for stock and custom medical and/or Qosmedix items.
• Verify order details, including size, color, packaging, and special instructions.
• Negotiate terms with vendors regarding pricing, lead times, and special requirements.
• Monitor and track orders to ensure they remain on schedule.
• Expedite or delay orders as necessary.
• Update purchase orders in Great Plains with the latest delivery information.
• Review overdue purchase orders and communicate with suppliers to resolve issues.
• Coordinate advance payments for orders with the Accounts Payable department.
• Collaborate with the Supplier Relations Manager to address delivery and quality issues.
• Work with the receiving department to resolve any errors or discrepancies.
• Maintain vendor item information in Great Plains, including updates on minimums, lead times, and costs.
• Coordinate with Logistics to determine the most cost-effective shipping methods.
• Contact vendors for pricing updates in response to customer service quotation requests, providing quotes as needed.
• Notify Sales/Product Development of any price increases from suppliers.
• Inform relevant departments about supplier discontinuations or changes to items.
• Place overhead purchase orders when necessary.
• Update relevant departments regarding any changes in vendor information.
• Participate in departmental projects as required.

Education/Technical Certifications:

• Bachelor’s Degree preferred or equivalent work experience.

Experience:

• Proficiency in MS Excel, Teams, and Outlook.
• Strong communication and organizational skills.
• High attention to detail and the ability to adapt to changing priorities.
• Ability to work both independently and collaboratively in a team environment.
• Excellent written and verbal communication skills.
• Strong judgment, self-motivated, and proactive.
• Ability to gather and analyze data effectively and work with numerical information.
• Capable of multitasking in a fast-paced environment.

Skillsets:

• Organizational and administrative skills
• Computer proficiency
• Effective communication and collaboration
• Analytical skills