Accounting Tech 2 at Douglas County (OR) – Roseburg, Oregon

Douglas County - Sheriff's Department

Full time position available with competitive full-family benefit package, PERS/OPSRP retirement and availability of deferred compensation retirement savings.

Onsite (Courthouse complex) childcare available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only). Availability is subject to center waitlist.

PLEASE READ THE ATTACHED "Disqualifiers" and "Driving Record Screening" BEFORE COMPLETING A DOUGLAS COUNTY APPLICATION FORM.

Job Summary:
This position performs a wide variety of accounting functions for the Sheriff's Department. Performing duties associated with the validation, examination, coding and reconciliation of fiscal, financial and statistical records.

Essential Functions:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

• Manage the Sheriff's Department payroll program. Audit and process timesheets, interpret policy, prepare reports for insurances, workers' compensation, retirement and other benefits; post reconciled accounts to general ledger. Interpret and ensure compliance with appropriate state and federal laws, rules, regulations and contracts.
• Manage accounts payable functions. Interpret policy and ensure compliance, resolve discrepancies with vendors, prepare and submit invoices for payment. Develop and maintain an accounts payable procedures manual.
• Develop, implement, and administer fiscal management systems and appropriate control procedures for the department utilizing complex reporting and management information systems encompassing multiple units and locations, contracts, and grants in addition to overseeing department budget control function which includes ensuring appropriate processing, coding and posting of payroll, accounts receivable, accounts payable, purchasing, revenues, and petty cash.
• Maintain account structure which includes determining when a new account is needed, how it fits into account structure, and monitoring impact of new account on entire system.
• Assist in the preparation, presentation and documentation of department or county budget.
• Assist in the preparation of year-end audit schedules and reconciliations
• Coordinate, confer with and resolve problems with data processing department relating to technical and programming aspects of accounting and statistical reporting functions; prepare report specifications for financial and statistical reports.
• Assist with the development, preparation, coordination and monitoring of grant funds.
• Assist in contract administration by developing reimbursement procedures, verifying payment, monitoring fiscal portion of contracts and verifying contract compliance.
• Research, compile and prepare detailed fiscal, financial and statistical reports; maintain fiscal accountability; oversee data entry into automated system.
• Supervise assigned staff in providing accounting and clerical support including primary responsibility for selection, training, evaluation, discipline and termination of employees; plan, organize, coordinate and review work.

MINIMUM QUALIFICATIONS:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.
Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred.

• Bachelor's degree in accounting and two years work related experience.
• Associate's degree in accounting plus four years work related experience.
• Six years accounting work related experience (work experience must include automated accounting systems with a heavy emphasis in municipal fund accounting)

Required

• At time of appointment, must possess valid Oregon Drivers License
• Regular and consistent attendance

Driving Requirements: Position requires driving. Finalist will be required to provide a driving history that meets the Douglas County Driver Policy as part of contingent offer of employmen
Selection Process: Applicants will advance through the following phases of the selection process:
1. Initial screening based on minimum qualifications
2. Oral interviews
3. Extensive background investigation (including criminal, personal and work-related elements)
4. Chemical detection screen

Background Investigation: Applicants must be willing to undergo a thorough background check, including past criminal history, illegal drug use, etc. Outcome of this investigation strongly affects hiring decision. Applications will be further evaluated during the background investigation for honesty, integrity, and maturity.

Pre-Employment Drug Screen: Employment is contingent upon a pre-employment drug screen. Presence of non-prescribed drugs, including marijuana, on drug screen results will result in disqualification pursuant to the County's drug and alcohol policy.

Note: Applicants may be disqualified after unsuccessful completion of any phase of evaluation.

To learn more about this position, please review the position classification.