Office Administrator in Conway, Arkansas at Klaasmeyer Construction Company Inc

Serving Arkansas with excellence for over 50 years, Klaasmeyer Construction Company is looking our next Office Administrator to join our Human Resources team. In this role, you'll keep day-to-day operations running smoothly, support HR and Legal with critical administrative work, and be trusted with confidential information in the company. If you're exceptionally organized, detail-driven, and great a managing priorities across departments, this could be for you!

What You'll Be Doing

• Managing day-to-day workplace operations and keeping the office running smoothly and professionally
• Ordering, restocking, and organizing office supplies and coordinating with vendors on facility and equipment needs
• Answering and routing calls across our multi-line phone system and greeting guests and visitors
• Scheduling meetings and managing calendars using Google Suite
• Creating and maintaining accurate electronic filing systems and records across departments
• Supporting the hiring process and coordinating new hire onboarding logistics
• Maintaining and updating personnel records and providing general administrative support to HR
• Helping onboard new subcontractors for Legal — collecting documentation and keeping files current
• Handling highly sensitive and confidential information with discretion across HR, Legal, and business operations

What We Need From You

• 1–2 years of administrative or office management experience
• Proven ability to securely handle highly sensitive, confidential information
• Professional proficiency in English is required; bilingual skills in Spanish are highly preferred and considered a strong plus.
• Exceptional multitasking ability — comfortable managing competing priorities across departments
• Strict attention to detail and strong organizational skills
• Strong problem-solving skills and sound independent judgment
• Proficient with Google Suite and standard office equipment
• Professional, clear communicator — on the phone, in person, and in writing
• Prior experience supporting HR or Legal functions is a plus

The Physical Reality

This is a desk-based, on-site office role. You'll be at the front desk and your workstation most of the day, managing phones, greeting visitors, and working through onboarding and document tasks.

• Extended periods of seated desk work throughout the day
• Continuous phone and in-person communication
• Occasional lifting of files and office supplies up to 20 lbs.
• Frequent close visual work for document review and data entry