Safety Manager in Washington, Pennsylvania at Moody and Associates, Inc.

TYPICAL DUTIES AND RESPONSIBILITIES

The Safety Manager is responsible for developing, implementing, maintaining, and continuously improving Moody’s safety programs, policies, procedures, and training initiatives. This position provides leadership and guidance to employees, supervisors, and management to help ensure compliance with applicable federal, state, client, and company safety requirements. The Safety Manager supports field and office operations by promoting safe work practices, identifying and reducing workplace hazards, coordinating incident response and reporting, and fostering a proactive safety culture throughout the organization. Typical duties and responsibilities include, but are not limited to, the following:

• Develop, implement, and maintain company safety programs, policies, procedures, and written plans in accordance with applicable OSHA, DOT, MSHA, EPA, state, client, and company requirements.
• Monitor regulatory requirements and industry best practices to ensure safety programs remain current, effective, and aligned with company operations.
• Lead, coordinate, and document safety training for employees, including new hire orientation, field safety, hazard communication, PPE, incident reporting, emergency response, confined space, lockout/tagout, respiratory protection, defensive driving, and other applicable topics.
• Conduct or coordinate jobsite safety inspections, audits, observations, and field visits to identify hazards, verify compliance, and support corrective actions.
• Investigate workplace incidents, injuries, near misses, vehicle incidents, and property damage events; document findings; determine contributing factors; and assist with corrective and preventive actions.
• Manage and support OSHA recordkeeping, injury and illness documentation, client reporting requirements, workers’ compensation coordination, and internal incident tracking.
• Serve as a safety resource for project managers, supervisors, field personnel, and leadership by providing practical guidance on hazard controls, safe work planning, site-specific safety requirements, and client expectations.
• Assist with preparation, review, and implementation of site-specific health and safety plans, job hazard analyses, tailgate safety meetings, pre-task plans, and client-required safety documentation.
• Maintain safety records, training files, inspection documentation, equipment records, medical surveillance records, fit testing records, and other required safety documentation.
• Coordinate and support safety committee meetings, employee communications, safety campaigns, toolbox talks, and seasonal hazard awareness initiatives.
• Evaluate safety performance trends, prepare reports, track corrective actions, and recommend improvements to reduce risk and improve company safety performance.
• Support procurement, selection, inspection, and proper use of personal protective equipment, safety equipment, monitoring equipment, and emergency response supplies.
• Assist with client prequalification platforms, safety questionnaires, audits, and requests for safety statistics or documentation.
• Willingness to travel to project sites as required and occasionally work outside normal business hours to support field operations, emergency response, training, or incident investigations.
• Respond to written communications, requests, and safety-related concerns from management, employees, clients, and regulatory agencies in a timely and professional manner.
• Perform additional duties and responsibilities as necessary to achieve safety, project, and company goals.

The Safety Manager has authority to identify unsafe conditions, make recommendations for corrective action, provide direction regarding applicable safety requirements, and elevate safety concerns to management when necessary. The Safety Manager is expected to work collaboratively with employees, supervisors, project managers, senior leadership, clients, subcontractors, and regulatory representatives to support safe and compliant operations.

This position may provide functional direction to employees regarding safety expectations, corrective actions, training requirements, and site-specific safety protocols. The Safety Manager does not replace direct supervisory authority but is responsible for communicating safety concerns, recommending appropriate controls, and supporting consistent implementation of company safety standards across field and office operations.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in occupational safety and health, environmental health and safety, industrial hygiene, environmental science, engineering, risk management, or a related field is preferred.
• A minimum of 5 years of progressively responsible safety, environmental health and safety, construction safety, industrial safety, or field operations safety experience is preferred.
• Experience supporting safety programs for environmental consulting, field services, construction, industrial, oil and gas, utility, or similar operations is strongly preferred.
• Experience using and maintaining safety compliance/prequalification platforms, including ISNetworld, Veriforce, and Avetta, is required.
• Knowledge of OSHA standards and recordkeeping requirements is required; working knowledge of DOT, MSHA, EPA, workers’ compensation, and client safety requirements is preferred.
• Professional certifications such as ASP, CSP, CHST, OHST, GSP, OSHA-authorized trainer, First Aid/CPR instructor, or other relevant safety credentials are preferred.
• OSHA-authorized Outreach Trainer or SafeLand USA Authorized Instructor strongly preferred.

QUALIFICATION REQUIREMENTS

Individuals must be able to perform each essential duty at a minimum satisfactory level. The items below are representative of the knowledge, skills, characteristics and/or abilities required.

• Strong working knowledge of occupational safety principles, hazard recognition, risk assessment, incident prevention, and hierarchy of controls.
• Ability to interpret and apply OSHA standards, company policies, client requirements, and site-specific safety expectations to practical field and office conditions.
• Experience developing safety programs, procedures, training materials, inspections, audits, corrective action plans, and safety communications.
• Proficiency with Microsoft 365, safety management systems, spreadsheets, incident tracking tools, and electronic recordkeeping platforms.
• Strong written communication skills, including the ability to prepare professional reports, policies, safety alerts, training materials, and incident documentation.
• Excellent verbal communication, presentation, coaching, and interpersonal skills.
• Ability to work independently, exercise sound judgment, manage confidential information, and prioritize multiple responsibilities.
• Ability to work extended hours or respond outside normal business hours when needed for incidents, urgent safety matters, field support, or training needs.
• Ability to manage multiple projects, deadlines, compliance obligations, and employee support needs simultaneously.
• Collaborative skills with a strong work ethic and the ability to build trust with field personnel, supervisors, project managers, and leadership.
• Be dependable, organized, and responsive, with regular attendance required.
• Must be able to communicate detailed information through written and oral communication.
• Must be able to observe field conditions, recognize hazards, and identify small details during inspections and incident reviews.
• Must be able to adapt to changing regulatory, client, project, and operational requirements.
• Strong commitment to continuing education and professional development in occupational safety and health.
• Demonstrated ability to lead by example, promote safe behaviors, and contribute to a positive safety culture.

JOB-RELATED CHARACTERISTICS

• Take initiative to identify safety risks, recommend improvements, and guide employees toward safe and compliant work practices.
• Coach, mentor, and support employees and supervisors by sharing safety knowledge and reinforcing expectations in a constructive manner.
• Maintain a professional and positive attitude when interacting with coworkers, clients, government regulators, vendors, contractors, subcontractors, and property owners.
• Be self-motivated and able to work with limited supervision while maintaining accountability for assigned safety responsibilities.
• Understand company operations, project scopes, and field conditions well enough to provide practical and effective safety guidance.
• Demonstrate accountability by owning responsibilities, following through on corrective actions, and delivering quality results.
• Possess sound judgment, problem-solving skills, and the ability to make timely recommendations in safety-sensitive situations.
• Communicate effectively in written and verbal mediums as appropriate for the needs of employees, supervisors, management, clients, and regulators.
• Be able to work individually or collaboratively with teams across departments and project groups.
• Be able to manage flexible work schedules and respond to changing priorities.
• Be able to perform all tasks and assignments in a timely, efficient, and organized manner.
• Demonstrate a cooperative and collaborative approach by supporting team assignments and assisting colleagues, supervisors, and leadership as needed.
• Be an active listener, including understanding the implications of new information for current and future problem solving, decision making, training, and communication.

SCHEDULING

• The standard work week is between 40 and 45 hours, unless otherwise approved by your supervisor.
• Schedules are flexible; however, our core office hours are 8:00 am to 5:00 pm, Monday through Friday.
• This position requires occasional travel to all Moody locations including Washington, PA (headquarters), Meadville, PA, Erie, PA, Athens, PA & Morgantown, WV.
• Physical presence in the office is required unless otherwise approved by a supervisor.
• Weekend and evening hours may be required. Non-core hours will be communicated in advance when possible.

PHYSICAL DEMANDS

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this position. Employees must be able to perform a combination of office and field-related tasks, including computer work, meetings, training delivery, driving for business purposes, jobsite visits, inspections, and occasional work outdoors in adverse environmental conditions, rugged terrain, remote locations, hot and cold temperatures, and inclement weather.

While performing the duties of this job, the employee may be regularly required to sit for long periods of time when performing office-related tasks and/or while driving for business purposes. Field-related tasks may require standing, walking, climbing stairs, bending, kneeling, carrying materials or equipment and accessing active jobsites. Employees must be able to carry out the physical effort necessary to perform job-related tasks and observe work conditions safely.