Family Office Accountant in Canmore, Alberta at Basecamp
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Job Description
Family Office Accountant
Basecamp Property Management Ltd. Canmore, AB
About Basecamp Resorts & Everwild
Basecamp is a rapidly growing chain of boutique hotels based in Canmore, Banff, Lake Louise & Kananaskis in Alberta and Revelstoke in British Columbia. We are an energetic team driven by our core values and providing our guests a home away from home.
Everwild Nordic Spa and Hotel aims to raise the bar in wellness hospitality, blending authentic tradition with fresh, evolving experiences. Everwild is redefining mountain hospitality.
Why Work for Us?
- Quarterly profit share program!
- Group health benefits plan (Dental, Vision, Paramedical, and more)
- Generous staff discounts at all our properties
- Family and friends discount at Basecamp properties
- Free access to the Everwild Nordic Spa
- Discounts on food & beverage at Rhythm & Howl
- Company paid staff events.
- Room for advancement in our growing company
- Be part of western Canada's fastest-growing hospitality brand
- A hands-on people focused Basecamp culture
Position Overview
We are seeking a detail-oriented Family Office Accountant to manage the day-to-day accounting and financial records of the Chief Executive Officer’s personal finances and a number of privately held entities. Reporting to the Corporate Controller, the role will oversee bookkeeping, reconciliations, financial reporting, tax support, and year-end requirements.
Working closely with internal and external accounting, tax, legal, and banking advisors, the successful candidate will bring strong accounting knowledge, excellent organization, sound judgment, and a high level of discretion. Given the confidential nature of the role, accuracy, integrity, and confidentiality are essential.
Salary: $75,000.00 - $80,000.00
Type: Full time & Permanent
Location: must be based in Canmore, AB
Key Responsibilities
FAMILY OFFICE ACCOUNTING & BOOKKEEPING
Standard: Ensures family office financial records are complete, accurate, current, and confidential.
- Maintain day-to-day accounting and bookkeeping for family office financial accounts, privately held holding companies, and related entities.
- Record and reconcile bank accounts, credit cards, loans, investment accounts, and other financial accounts.
- Process accounts payable, payments, expenses, transfers, contributions, distributions, and other financial transactions.
- Prepare monthly financial reports, account summaries, net worth statements, and supporting schedules
- Maintain complete supporting documentation and organized accounting records for all transactions.
- Investigate discrepancies and ensure outstanding accounting items are resolved on a timely basis.
- Ensure all family office financial information is handled with strict confidentiality and discretion.
HOLDING COMPANY & ENTITY ACCOUNTING
Standard: Maintains complete and accurate accounting records for privately held holding companies and related family office entities.
- Maintain the general ledger and accounting records for assigned holding companies and related entities.
- Record and reconcile bank accounts, loans, investments, intercompany balances, shareholder accounts, and other balance sheet accounts.
- Record intercompany transactions, shareholder transactions, contributions, distributions, and transfers between entities.
- Prepare monthly financial statements, balance sheet reconciliations, continuity schedules, and other supporting financial reporting.
- Maintain schedules for investments, loans, fixed assets, shareholder accounts, and other significant balance sheet items.
- Ensure transactions are recorded to the appropriate entity and account and supported by complete documentation.
YEAR-END & CORPORATE ACCOUNTING SUPPORT
Standard: Ensures accounting records and supporting schedules are complete and ready for tax, year-end, and corporate reporting requirements.
- Prepare year-end working papers, reconciliations, continuity schedules, and supporting documentation for personal and holding company files.
- Coordinate with external accountants and tax advisors regarding personal, corporate, and trust tax filings as applicable.
- Track tax instalments, filing deadlines, notices of assessment, and other accounting or tax-related requirements.
- Provide accounting information and supporting schedules for corporate reorganizations, dividends, shareholder transactions, financing, and other transactions as directed by the Corporate Controller.
- Maintain accounting-related corporate records and supporting documentation in an organized and secure manner.
- Respond to accounting and financial information requests from external advisors under the direction of the Corporate Controller.
FINANCIAL CONTROLS, RECORDS & REPORTING
Standard: Maintains strong financial controls, organized records, and timely reporting across all assigned personal and holding company accounts.
- Ensure all assigned accounts are reconciled regularly and outstanding items are investigated and resolved on a timely basis.
- Maintain clear audit trails and supporting documentation for significant transactions, transfers, investments, loans, and intercompany activity.
- Prepare schedules, summaries, and financial reports requested by the Corporate Controller.
- Identify unusual transactions, unreconciled balances, missing information, or potential accounting issues and escalate them promptly to the Corporate Controller.
- Maintain organized electronic accounting files and ensure records are retained consistently across entities.
- Support improvements to family office accounting processes, controls, reporting, and recordkeeping as required.
- Ad hoc requests as they arise
Requirements
- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- Minimum 3-5 years of accounting, bookkeeping, financial reporting, or related experience.
- Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
- Strong knowledge of accounting principles, bookkeeping practices, and financial reporting.
- Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience working with Quickbooks Online or other accounting software and financial management systems
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
Basecamp Resorts and Everwild is an equal opportunity employer, dedicated to building a workplace that values diversity and ensures equal opportunities for all. We are committed inclusion; we celebrate differences and actively welcome applications from individuals of underrepresented backgrounds and communities. We comply with all applicable laws that prohibit discrimination when making all decisions about employment. If you would like to enquire about an adjustment, or need assistance with completing the application process, please contact Beth at careers@basecampresorts.com to discuss your needs confidentially.
Full Time, Permanent, Monday - Friday
Full Time = 40 hours per week