Event Coordinator in Rochester, Michigan at Continental Cregars LLC

Event Coordinator (Full-Time)

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Make Every Event Unforgettable – At One of Michigan’s Most Iconic Venues

Do you thrive in a fast-paced, people-focused environment where no two days are the same? Are you organized, detail-oriented, and passionate about creating seamless, memorable experiences? If so, you may be the perfect fit to join our team at Meadow Brook Hall as our next Event Coordinator.

As a National Historic Landmark and premier event destination, Meadow Brook Hall hosts a wide range of events—from elegant weddings and private celebrations to corporate functions, university events, and signature fundraisers. This is your chance to work in one of the most unique and inspiring settings in Michigan while doing what you love: planning and coordinating exceptional events.

This position is employed by Continental Cregar’s LLC at Meadow Brook Hall under the terms of the Food and Beverage Services Agreement between Continental Cregar’s LLC and Oakland University.

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Position Summary

The Event Coordinator is responsible for planning and executing a variety of events across the estate and grounds of Meadow Brook Hall. You will be the primary point of contact for clients once an event is booked, guiding them through all the essential details—from menu selections and timelines to floor plans and vendor coordination. You’ll also provide on-site support during events to ensure a smooth, high-quality experience for every guest.

This is a full-time position that requires flexibility to work evenings and at least two weekends per month based on event scheduling.

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Key Responsibilities

• Serve as the lead contact for assigned events, managing all pre-event communication and planning.

• Coordinate meetings, vendor details, and logistical timelines.

• Develop and distribute Banquet Event Orders (BEOs), floor plans, and timelines according to company standards.

• Ensure a professional, polished presence on-site during events to oversee execution and assist clients and vendors.

• Support the sales team with administrative tasks and collaboration on lead follow-up and reporting.

• Maintain accurate, up-to-date client records and event details using event management software.

• Lead pre-event planning meetings and attend tasting events as scheduled.

• Assist with internal events, university functions, and seasonal fundraisers.

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What We’re Looking For

Required:

• Hospitality DNA

• Exceptional organization, time management, and communication skills

• Strong client service skills with the ability to remain calm under pressure

• Proficiency in Microsoft Office; willingness to learn event software

• Comfortable working evenings and 2 weekends a month

Preferred:

• Experience with Caterease or Prismm software

• Bachelor’s degree in hospitality, communications, or a related field

• Knowledge of event operations and vendor coordination

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Why Join Meadow Brook Hall?

• Work in a truly one-of-a-kind setting with a supportive, passionate team

• Help create milestone moments for couples, families, organizations, and the community

• Gain experience across a diverse portfolio of event types and styles

• Enjoy opportunities for professional growth and collaboration

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Benefits

• Competitive salary

• Health, dental, and vision insurance

• 401(k) with employer matching

• Flexible spending account

• Paid time off

• Access to a historic, inspiring workplace and vibrant campus environment

Ready to bring your talent, creativity, and professionalism to a role where you can truly make an impact? Apply today – we’d love to meet you.