Export Compliance Analyst in Grand Rapids, Michigan at Imperial Clinical Research Services Inc

Job Title:

Export Compliance Analyst

Location:

Grand Rapids, MI

FLSA Status:

Non-Exempt

Reports to:

Export Compliance Manager

Supervises:

N/A

Export Compliance Specialist

Purpose of the Job:

The position is responsible for assisting with shipments crossing international borders. The primary responsibility is to ensure that the export shipments adheres to customs regulations, including preparing logistics documents associated with exporting of goods. Daily communication with internal and external contacts including project managers, project assistant, distribution services, small parcel couriers, and freight forwarders to support the on-time arrival of international shipments.

Job Functions and Performance Standards:

• Responsible for processing/reviewing international documents for export of critical shipments of clinical materials to a list of identified countries, ensuring compliance with customs rules and regulations.
• Maintain Marketplace Admin HOLD queue
• Cut releases in Solomon
• Review and correct open shippers report
• Split orders after initial processing (due to weight or client cut release)
• Capable of counseling clients and internal staff on matters of global logistics, custom clearance and export regulations.
• Daily communication with project managers, project assistants, distribution department, couriers and freight forwarders regarding compliance and shipment issues.
• Support of clients Importer of Record (IOR) files in the Imperial Marketplace by client account number, protocol, and country.
• Use of Microsoft Outlook, Microsoft Solomon, Imperial Marketplace, Microsoft Word, Microsoft Excel, various Small Parcel Couriers Software in daily activities.
• Providing Pre-Approval Notification for informal & formal clearance exports.
• Tracking and managing of complex exports to ensure door to door service.
• Work with Imperial and client’s third party international specialized clinical trial couriers for formal entry imports into countries. Commodities of medical ancillary supplies, electronics, and medical devices (Class I, II).
• Learn and follow global logistics and compliance of Schedule B / HTS Codes and INCOTERMS 2020.
• Develop a thorough understanding of the Amber Road logistics software and utilize this tool for process improvements and internal staff training.
• Support Imperial CRS Intl. U.K. offices and warehouses with logistical support and assistance as needed.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Noise level in the work environment is usually moderate
• Some international travel may be required
• Fast paced environment with the normal stresses associated with high output

Skills:

• Ability to read and comprehend instructions, correspondence and communications.
• Excellent problem-solving skills.
• Detail and deadline oriented.
• Excellent organizational and communication (verbal and written) skills.
• Excellent follow up skills.
• Ability to work as part of a team.
• Able to demonstrate quality control—must demonstrate accuracy and thoroughness and must be able to work independently.
• Strong emphasis on international transactions and trade compliance.

Physical Demands: The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit, talk and hear
• Required to use hands to finger, handle, or feel; and reach with hands and arms
• Occasionally stand and walk
• Occasionally lift up to 50 pounds
• Able to move 500 lbs. pallet of goods w/pallet jack

Other:

• All employees have a responsibility to adhere to the Imperial Quality Policy Statement

Requirements:

Education: Associated Degree or equivalent experience

Licenses/Certifications: N/A

Experience: 2-4 years’ experience in a logistics type role