Executive Assistant 2 in Detroit, Michigan at DETROIT WAYNE Integrated HEALTH Network

Detroit Wayne Integrated Health Network

Job Description

Job Title

Executive Assistant II

Department

Administration

Reporting Structure

President/CEO

Pay Grade/Salary

8

Exempt/Non-Exempt

Exempt

Bargaining Unit:

GAA Executive

Work Location

Varies

Employment Status (FTE)

1.0

Full-Time

Job Summary

Under the supervision of the Chief Executive Officer of the Detroit-Wayne Integrated Health Network, the Executive Assistant will perform tasks relative to administrative operations of the Detroit Wayne Integrated Health Network.

This employee is responsible for the overall coordination and effective operation of the office of the President/Chief Executive Officer, as well as working in coordination with the Chief of Staff and Board Executive Assistant to perform the administrative tasks necessary for the work product of the Executive Office as it relates to the Board of Directors, including but not limited to creation of the packages for the various committees and Full Board Meeting, taking and transcribing meeting minutes, maintaining the Board Action assignment and tracking, processing payroll for Board of Directors and other activities related to the administrative side of the Board activities.

The Executive Assistant performs complex and responsible office work, which may include the supervision or coordination of the work efforts of lower level support staff at DWIHN. S​erves as liaison between the Executive Office and Authority staff in resolving problems related to operations and administrative functions. Assists with the development of departmental programs, services and activities. Works within general methods and procedures and uses independent judgment to select the guideline or reference, which fits the specific case.

Essential Duties & Responsibilities

Act as liaison between the CEO and Authority staff.Assess urgency and importance of situations and take appropriate action, inclu​​ding assuring that requests for action and information are furnished in a timely manner.Develop policies and procedures pertaining to administrative and operational functions.

Approval of documents for submission to internal departments and external agencies.

KNOWLEDGE, SKILLS AND ABILITIES (KSA’S):

Knowledge of Mental Health Code, policies and procedures; of mental health programs and services; and affiliated agencies and​​ services.Knowledge of programs and services provided by Michigan Department of Health and Human Services the United States Department of Housing and Urban Development.Knowledge of function of Mental Health Board of Directors and Board Standing CommitteesExcellent grammar, proofreading and editing skills. Excellent oral communication skills.Ability to follow through with projects in a timely manner.Ability to focus on operational details.Ability to manage multiple work activities as assigned. Knowledge of departmental policies and procedures.Knowledge of the principles of supervision.Knowledge of personnel policies and practices.Ability to plan and organize work flow.Ability to establish and maintain satisfactory working relationships with other employees and the public.Required Education & Experience:

​WORKING CONDITIONS:

Work is usually prepared in an office environment.

EEOC Statement

DWIHN is an Equal Employment Opportunity Employer committed to fair, consistent, and merit-based hiring practices. All qualified applicants are considered​ for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity, or any other status protected under applicable federal, state, local law.

Employment decisions are based solely on job-related qualifications, demonstrated competencies, and organizational needs. DWIHN maintains policies and procedures designed to ensure that recruitment, selection, promotion and all other employment actions are conducted in a manner that is objective, equitable and non-discriminatory.