Executive Assistant of Operations in San Diego, California at College Ave Church

College Ave Church | San Diego, California
Employment Structure: Part-Time, 20 Hours per Week
Compensation: $25/Hour

College Ave Church is a rapidly growing, multi-generational church in the heart of San Diego, just blocks from San Diego State University. We are a diverse church family with a simple mission: to know, love, and follow the real Jesus.

The Executive Assistant of Operations provides high-level administrative, financial, and organizational support to help College Ave operate effectively. This person will work across administrative and operational needs, with a particular emphasis on bookkeeping, budgeting, financial organization, and systems management.

The ideal candidate is highly organized, detail-oriented, financially capable, and able to manage multiple priorities with minimal oversight. They can see both the big picture and the small details, anticipate needs, create efficient systems, and bring clarity to complex information.

This is a part-time position averaging 20 hours per week, with priorities coordinated alongside church leadership.

• Maintain accurate financial records and assist with day-to-day bookkeeping.
• Track expenses, transactions, invoices, reimbursements, and receipts.
• Assist with account reconciliation, financial documentation, and month-end processes.
• Monitor ministry and departmental spending and help ensure expenses are recorded accurately and consistently.
• Organize financial records and maintain clear, reliable documentation.
• Coordinate with church leadership and external accounting partners as needed.

• Assist with the development, organization, and ongoing management of ministry and departmental budgets.
• Track actual spending against budget and identify variances or items that need attention.
• Prepare budget summaries, reports, and financial information for leadership review.
• Help ministry leaders understand their budgets, spending, and remaining resources.
• Support annual budgeting and planning processes by gathering information, maintaining spreadsheets, and coordinating deadlines.
• Help establish consistent systems for budget tracking, financial reporting, and expense management.

• Provide administrative support to church leadership on operational projects and priorities.
• Coordinate information, deadlines, documents, and follow-up across departments.
• Prepare reports, spreadsheets, presentations, and other materials to support leadership decisions.
• Manage multiple projects and ensure important details and deadlines do not fall through the cracks.
• Identify administrative bottlenecks and develop practical solutions to improve efficiency.

• Maintain and improve organizational systems, workflows, and documentation.
• Help ensure recurring operational processes are completed accurately and on time.
• Create and maintain tracking tools, procedures, and shared resources that support consistency across the church.
• Coordinate with staff to gather information, resolve administrative issues, and keep projects moving.
• Look for opportunities to simplify processes, improve communication, and help staff use their time effectively.

• Work collaboratively with ministry leaders and administrative staff to support the church’s mission.
• Communicate clearly, follow through on commitments, and handle sensitive financial and organizational information with discretion.
• Bring a proactive, solutions-oriented approach to the needs of a growing church.
• Support a positive staff culture through reliability, humility, and a willingness to serve wherever needed.

The ideal candidate is a strong administrator with financial experience and the organizational ability to manage complex responsibilities independently.

Required qualifications:

• Demonstrated bookkeeping or accounting support experience.
• Experience with budgeting, expense tracking, and financial reporting.
• Exceptional organizational and project-management skills.
• Strong proficiency with spreadsheets and digital administrative tools.
• High attention to detail and a commitment to accuracy.
• Ability to manage competing priorities, meet deadlines, and work independently.
• Strong written and verbal communication skills.
• Discretion and sound judgment when handling confidential financial and personnel information.

Preferred qualifications:

• Experience supporting executive leadership or managing operations within a business, nonprofit, or church.
• Familiarity with accounting software and cloud-based financial systems.
• Experience developing processes, maintaining internal documentation, and improving organizational workflows.
• Experience working with departmental budgets or supporting annual budget planning.

We’re looking for someone who demonstrates humility, integrity, reliability, and a genuine desire to serve others. This person takes ownership of their work, welcomes feedback, communicates honestly, and approaches problems with thoughtfulness and initiative.

The right candidate understands that excellent operational work is an important part of ministry. They are comfortable working behind the scenes, supporting a team, and creating the structure that helps others serve the church well.

Candidates should be comfortable working in a Christian ministry environment and supporting College Ave’s mission, Statement of Faith, Vision, and Values.