Senior Accounts Payable Specialist in San Jose, California at Naprotek LLC

Job Purpose

Naprotek is looking to hire a Senior Accounts Payable Specialist to handle the day-to-day Accounts Payable function. You will perform a range of duties including matching invoices to purchase orders and/or vouchers, verifying invoice accuracy versus purchase order, data entry and assisting in the process of Accounts Payable (A/P), ensuring accuracy, accountability, and efficiency. The position requires a highly motivated, "roll-up your sleeves" professional. In this dynamic team environment, you will have a great team to work with and the opportunity for career advancement. This position is a regular, full-time role and is located in the San Jose, California area. This is a very hands-on role and one where in addition to standard daily tasks.

Duties and Responsibilities

· Set up and maintain vendor and customer profiles

· Perform 3-way matching in Accounts Payable process, use knowledge of expenditure codes and accounting codes to accurately code documents

· Resolve discrepancies by examining possible sources of disagreement, collaborating with Purchasing and Receiving departments to reach positive resolution for the company and its suppliers; generate correction documents as required

· Create statements and reports that require the use of sources for reconciliation

· Reconcile credit card expenses and internal employee reimbursement

· Perform general accounting tasks related to AP, such as G/L account reconciliation and month-end closing, and other ad hoc projects

· Maintain vendor relationships with professional behavior and positive attitude

· Support routine audit needs

· Support other team members and perform other related duties and participate in special projects as assigned

· Document existing business processes and make recommendations for improvement

Qualifications:

· Prior experience of Accounts Payable

· Solid understanding of 3-way match, problem resolution

· Ability to supervise others’ work in this area

· General Ledger experience is a plus

· Excellent data entry skills and great attention to detail

· Monthly closing cycle experience including reconciliation and monthly account analysis

· Basic knowledge of product costing; experience in electronics manufacturing a plus

· Spreadsheet and ERP system experience needed

· Ability to multitask and communicate well with individuals of all backgrounds

· 3-5 years of accounting experience required

· AA or BS/BA in Accounting or related field preferred

Personal Attributes:

· Enthusiasm and positive attitude

· Excellent communication skills, oral and written

· Exceptional organizational skills and ability to function effectively in a fast paced and dynamic work environment

· Excellent analytical and problem-solving skills and very strong attention to detail

· Team player who can effectively interact with management and collaborate with other departments in the organization

· Works well independently, but understands importance of working as a team

· Ability to multitask and work towards tight deadlines

· Strong command of Microsoft Excel