Accounting Specialist in Houston, Texas at Hermetic Pumps Inc

The Accounts Receivable Specialist is responsible for managing customer billing activities to ensure accurate records and timely collections. This role prepares and issues customer invoices, monitors aging reports, and follows up on overdue balances. The specialist investigates and resolves billing or payment discrepancies, maintains customer records and credit documentation, and responds to account-related inquiries in coordination with sales.
The position also supports month-end closing activities, identifies collection risks, and escalates concerns while recommending appropriate follow-up actions. The ideal candidate is detail-oriented, organized, and skilled in communication, account reconciliation, and financial recordkeeping.

• Process customer orders in QuickBooks for daily shipment release.
• Generate and issue customer invoices accurately and on time.
• Monitor aging reports and follow up on past-due balances.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain accurate customer records, credit terms, and supporting documentation.
• Coordinate with sales and customer service teams to address account inquiries.
• Prepare accounts receivable reports and support month-end closing activities.
• Escalate collection risks and recommend appropriate follow-up actions.