Accounts Receivable Coordinator at Paul I Cripe Inc – Indianapolis, Indiana

Make the next step in your Accounting career as an OWNER! Join our award-winning firm of 50+ passionate, creative, and talented problem-solving engineers, architects, and surveyors. Cripe is a client and project focused multidisciplinary Employee-Owned design firm specializing in Architecture, Civil Engineering, and Surveying. Without question, the most important factor in our success is the quality of the people that comprise the Cripe team.

Overview:

Cripe is seeking a motivated individual with a background in accounting to serve as an Accounts Receivable Coordinator. This position reports to the Finance Operations Manager and will work closely with multiple Project Managers to support and emphasize the financial health of our projects and company. The Accounts Receivable Coordinator position requires a hands-on team player that takes charge in ensuring we are invoicing with accuracy, collecting our billables, and maintaining a positive relationship with our clients.

Key Responsibilities:

Accounts Receivable:

• Prepare and Issue Client Invoicing in Ajera
• Generate and send customer invoices, statements, and payment reminders.
• Issue Lein Waivers and AIA documents
• Prepare and submit all supporting client invoice documents including AIA forms, schedule of values, various exhibits, partial and final liens.

Collections:

• Draft and distribute Client Statements
• Monitor AR aging and initiate collections for past due accounts
• Prepare and analyze accounts receivable aging reports to identify past-due accounts and prioritize collection efforts.
• Collaborate with Project Managers to resolve billing disputes
• Provide updated reports weekly, bi-weekly, or monthly regarding improvements in collections or unresolved issues to escalate to upper management.

General:

• Handle and complete client requests including vendor forms, ACH authorizations, W-9's and certificates of insurances.
• Update ‘Internal Estimate’ Budgets monthly for sales team
• Maintain accurate data on all field customers by performing client contract status audits
• Special accounting projects and tasks, as needed
• Identify best practices within the role and strive to improve processes and efficiencies
• Crosstrain as backup for the Project Accounting Coordinator

QUALIFICATIONS:

• Associate or bachelor’s degree with finance focus preferred
• Entry level position, minimum of 2 years accounting/finance experience in a similar role required
• Previous accounting experience in the engineering/construction or services industry a plus.
• Strong general computer operations skills, including Microsoft Office (Outlook, Word, Excel) and comfortable adapting to new software.
• Excellent verbal and written communication and follow-up abilities
• Strong attention to detail and organizational skills
• Outstanding ability to professionally execute multiple projects and assignments without error, but with high attention to detail
• Self-starter with ability to work both independently and in team settings
• Revu Bluebeam software experience is a plus
• Experience with Ajera software is a plus

Compensation: Compensation commensurate with experience. Cripe is an Employee-Owned Company with a robust benefits package including medical/dental/vision insurance, 401K profit sharing plan, company paid short /long term disability and life insurance, continuing education support, bonus programs, paid time off and health club facility.

Cripe is committed to its employees and provides programs which promote career development, wellness, and a healthy life/ work balance.

Cripe is an Equal Employment Opportunity Employer and participates in E-Verify

Cripe is marking its 84th year as one of the leading design firms in the State of Indiana. As a Minority Business Enterprise (MBE), Cripe, headquartered in Indianapolis, provides services to its clients in Architecture + Interiors, Civil Engineering, Survey + 3D Laser Scanning, Energy + Facilities, Equipment Planning and Real Estate Services. Its work spans all industries but concentrates in the Health + Wellness, Education, Retail, Government / Municipalities, Commercial and Residential markets. Cripe is BIM Proficient – Civil 3D/Revit/3D Laser Scanning.

Without question, the most important factor in our success is the quality people that comprise the Cripe team. Our vision statement – “To Be the Company of First Choice – for strategic, trusted partnership through innovative solutions and proven stewardship of our people, clients, and communities”. – lists our people first as we know we are only as strong as the people who comprise our Cripe team.

Cripe believes that learning is a lifelong pursuit and as such professional development of our staff is ongoing and generously funded. Cripe is the place you come to grow a career, be a true teammate, impact your community and have a great time doing so. As an 11-time recipient of Best Places to Work in Indiana (BPTW) Awards – including our 2018 BPTW Award and Hall of Fame status - we understand how important work environment, benefits, compensation, and your teammates are in determining a professional home.