Office Coordinator at WT Group AEC – Hoffman Estates, Illinois

Position Summary:

We are seeking a highly organized and detail oriented Office Coordinator to support daily administrative operations and ensure the office runs efficiently. This role is ideal for someone who thrives in a fast paced environment, demonstrates strong communication skills, and takes initiative in supporting both staff and leadership.
Key Responsibilities:

• Coordinate daily office operations, ensuring a smooth and efficient workflow
Serve as the first point of contact for visitors, clients, and vendors
Manage phone calls, emails, and general correspondence
Maintain office supplies inventory and place orders as needed
Assist with scheduling meetings, appointments, and conference rooms
Support onboarding logistics for new hires (workspace setup, materials, etc.)
Maintain organized filing systems (physical and electronic)
Assist with basic administrative tasks as needed
Coordinate with vendors and service providers
Support special projects and administrative tasks as assigned
Qualifications:

• High school diploma required; associate or bachelor’s degree preferred
2+ years of administrative or office support experience
Strong organizational and multitasking skills
Excellent verbal and written communication skills
•Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to handle confidential information with discretion
Positive attitude and strong customer service mindset
Preferred Skills:

• Familiarity with office management tools
Compensation & Benefits:
Competitive salary based on experience
Health, dental, vision insurance
Paid time off, holidays
401(k) or other benefits