Administrative Analyst at Sacramento Area Council of Governments – Sacramento, California

Are you a detail-oriented problem solver that enjoys coordinating meeting logistics and providing support to projects that are making a difference in our region? The Sacramento Area Council of Governments (SACOG) is seeking qualified candidates for the position of Administrative Analyst to provide agency-wide support for arranging meetings with other government agencies and assisting with day-to-day to administrative coordination. This role plays a key part in ensuring meetings, logistics, and internal coordination run smoothly and effectively across the organization.

The Administrative Analyst will demonstrate exceptional organizational skills, attention to detail, and ability to manage a range of tasks while supporting multiple teams across the agency. This role is well suited for someone who enjoys working behind the scenes to coordinate logistics, improve processes, and contribute to projects that support SACOG’s mission.

The position will report to SACOG's Administrative Support Group Lead and sits within a collaborative group of on the Operations Team. This is an entry-level position in our Analyst class series. The Administrative Analyst will work closely with staff across the agency, including the management team, and will help support and coordinate meetings. This position offers the opportunity to gain broad experience across a variety of administrative and operational functions while contributing to meaningful regional work.

The Organization

SACOG is the Metropolitan Planning Organization for the six-county Sacramento region. Formed as a Joint Powers Authority, SACOG is governed by a board of 31 elected officials that directly represent all six counties and 22 cities in the region, and one ex-officio member (Caltrans). While transportation is core to SACOG’s role as a Metropolitan Planning Organization, SACOG has over two decades of experience approaching regional issues from an integrated perspective that examines the linkages between transportation, housing, economic prosperity, environmental stewardship, and air quality. Under the leadership of its executive director, SACOG has a vision of a vibrant and thriving Sacramento region for all. Its mission is: SACOG convenes and connects the region to advance an equitable, sustainable, and prosperous future.

Join our Team

SACOG values diversity and believes that a range of backgrounds brings a variety of ideas, perspectives and experiences that contribute to an innovative and collaborative environment in which talents are fully utilized, uniqueness is valued, and SACOG’s objectives are met. SACOG is committed to building a culturally diverse workplace. We welcome individuals of all backgrounds, orientations, and identities.

In addition to being an organizational value, we also uphold equal opportunity under the law. SACOG is an Equal Opportunity Employer and is committed to compliance with all applicable laws providing equal employment opportunities. SACOG provides fair and equal opportunity for all with no discrimination because of race, creed, color, religion, ancestry, national origin, gender, physical disability, mental disability, medical condition, marital status, age, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

SACOG employs a dedicated and professional staff of 60 who work together to advance solutions to some of the region’s shared challenges of transportation, housing, air quality, climate change and the protection of the region’s agricultural and natural resources. SACOG fosters an inclusive, mission driven, and fun employee culture and offers flexible schedules.

SACOG will make reasonable accommodations for the known physical or mental disabilities of an otherwise qualified individual who is an applicant or employee.

Why join SACOG?

Teamwork:

• We work towards a shared vision while cultivating a workplace of collaboration, trust, and transparency. We create space for individual strengths and experiences to achieve more, together.

Community:

• We intentionally build an inclusive community where people can be themselves, share ideas, and pursue solutions. Together, we address challenges that are too big for any one person or group to solve on their own.

Dedication:

• We have the courage to tackle new challenges head on. We are driven by the opportunity to leave a lasting, positive impact on the region. We are committed to quality performance as we accomplish the agency’s goals.

Innovation:

• We strive for continuous improvement by reimagining the work and the way we do it. We use data and input to measure our progress, extract new insights, and elevate our work. This allows us to pave new paths into the future.

This position provides professional support to administrative functions of SACOG. This position functions as a business partner within the agency, working with professionals on teams across the agency in service of the agency’s mission to convene and connect the region to advance an equitable, sustainable, and prosperous future for the Sacramento region.

Some of the priorities for the position are to:

• Provide administrative support to the Management Team, focusing primarily on external scheduling and coordination of meetings with staff from other government agencies.
• Provide administrative support to staff-level advisory committees with staff from other government agencies and members of the public, including maintaining contact lists, compiling and distributing meeting materials, and recording actions taken at the meetings.
• Operate video conferencing and hybrid meeting technology in meeting rooms, including facilitating Zoom meetings and supporting in-person and remote participants. Set up and take down of equipment and materials for meetings.
• Assisting staff with business travel coordination.

This position will be an integral part of the Operations Team at SACOG. For a complete description of what the duties may include go to the Analyst Series Classification in our Job Classification Plan.

Hybrid Position:

As an integral part of our organization, employees will provide support in a flexible work environment. This position will have the ability to telework one day per week. The remainder of the work week will be in-person. Employees are required to live within 200 miles of Sacramento.

We support telework because it:

• Enhances employee productivity, satisfaction, and ability to collaborate.
• Improves recruitment and retention
• Reduces greenhouse gas emission, vehicle miles travels (VMT), traffic and parking congestion, and air pollution

Search Schedule:
Filing Deadline: April 24
First Round Interviews: Week of May 18
Final Round Interviews: Week of May 25
Desired Start Date: June 15
Please note this position will require an exercise to be completed following the final interview.

The ideal candidate will:

• Have an interest in public administration.
• Have attention to detail and enjoy coordinating meetings with multiple participants.
• Have experience managing administrative projects and recommending actions to management.
• Enjoy meeting project milestones and deadlines.
• Enjoy collaboration with team members and providing support services to internal customers.
• Coordinate meetings both in-person and virtually, ensuring seamless logistics and preparation.
• Draft and proofread emails, memos, and presentations, maintaining professionalism and clarity in all communications.
• Maintain databases and spreadsheets to organize and track relevant information.
• Anticipate and proactively address the needs of executives and teams.
• Contribute ideas to administrative projects and events.
• Meeting room setup including audiovisual equipment, prepare any necessary materials to be available at meetings.
• Track project tasks and deadlines for administrative or agency initiatives
• Support internal coordination across departments

Desired Skills:

• Intermediate to Advanced Microsoft Office proficiency
• Experience using the meeting host controls with Zoom or other videoconferencing software
• Excellent customer service
• Strong written and verbal communication
• Ability to exercise tact in the work environment
• Establish and maintain a variety of digital filing, record-keeping, and tracking systems
• Accuracy and attention to detail
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, political science, finance, management information systems, or a closely related field.

• Some professional administrative, operational, management, or financial analysis experience is desirable.

Possession of a valid California driver's license is required.

Physical Demands
This position requires medium physical activity in an indoors office environment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Positions in this classification also crawl, kneel, crouch, stoop and reach overhead and below shoulder level to set up for meetings. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds a distance of approximately 100 feet.

Environmental Elements
This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee interfaces with staff, management, other agency representatives, member jurisdictions, government officials, business representatives, and the general public in explaining SACOG policies and requesting and providing information.