Assistant Property Manager at Womens Development Corporation – Providence, Rhode Island

Hiring in this location: South/Washington County

Position Summary:

Under the general of the Regional Property Manager, the Assistant Property Manager is responsible for supporting the needs present and prospective residents, assisting to maintain a safe and sanitary environment for residents, and helping to ensure compliance with documentation and resident files.

Reports to: Regional Property Manager

Essential Duties and Responsibilities:

• Maintain and update the housing waitlist and contact potential residents via property management software.
• Arrange service order communications with facilities management via task and inspection software
• Prepare and execute detailed and legally compliant lease agreements
• Manage payments, and payment plans, to ensure timely rent collection.
• Provide support to property managers such as producing correspondence and documentation.
• Provide support to the property managers such as conducting annual, REAC, and other inspections via inspection software.
• Provide support to the property managers with exterminations.
• Organize and maintain calendars, schedules, filing systems and records.
• Prescreen applicants for eligibility and income requirements.
• Prepare and maintain permanent tenant files.
• Assist residents with accessing resources and completing various documents and applications.
• Receive rent checks, tenant applications and transfer requests.
• Create and maintain online listings on rental sites and follow up on prospective leads.
• Assign, track, and update resident parking stickers.
• Interface with Real Page and other Property Management systems to assist in data entry, work order tracking, and other communications staff and residents.
• Enter critical, time sensitive information, and manipulate various database registration, software applications; ensure spreadsheet reporting on a timely basis.
• Other duties as directed by supervisor.

Other Responsibilities:

• Provide coverage as needed to Property Managers and team.
• Provide support as needed to other departments, related to Property Management responsibilities.

Education and Experience:

• High school education or equivalent. Some college with course work or certification in administrative skills and accounting preferred.
• 3 years administrative office experience. Specific property management experience preferred.

Knowledge, Skills and Competencies:

• Customer/client focused.
• Ability to learn industry specific software.
• Ability to take initiative, exercise judgment, solve problems independently and pay close attention to detail.
• Excellent time management skills.
• Team player with strong interpersonal skills.
• Strong verbal and written communication skills.
• Comfortable working with diverse populations who have a variety of lifestyles and characteristics.
• Proficiency with Microsoft Office suite and comfortable learning property management software.
• Ability to learn HUD/LIHTC and affordable-related housing regulations.
• Has reliable transportation and willing to travel throughout RI and New Bedford, MA as needed.
• Bilingual, English-Spanish: ability speak and write fluently preferred.
• Interest in obtaining higher-level property management certifications encouraged and supported.

Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands; and talk or hear. The employee must occasionally lift up to 20 pounds. Required to walk and climb several sets of stairs multiple times within the workday. Must be able to drive; frequent travel to other locations such as resident sites, within the community and local region.

Work is performed in an office environment. The noise level in the work environment is usually moderate. Use of phones, computer, fax, and other general office equipment.

$19.27-$23.50/hour