Office Admin at Jombone Inc – Ottawa, Ontario

Available Shifts:
08:00 AM - 04:00 PM

Desired Skills: Data Entry Clerk, Office Administrator, Payroll Clerk, Recruitment

Job Function

Provide Human Resources Admin & ‘Generalist’ support to the Managers including Labour Relations, health and safety, claims management, talent acquisition, training and development, and HR data and metric maintenance.

Mandatory Requirements

• Minimum 1-2 years Human Resources generalist experience with a focus on Labour Relations, ‘best practices’, T & D, data analytics
• Diploma or degree for Human Resources designation (CHRP in progress)
• Advanced, self-starter and time management, able to prioritize changing demands, multiple projects, handle high volume workload, excellent listening attentiveness, information gathering, utmost discretion of confidential and proprietary corporate information, build collaborative, productive relationships focused on fairness and objectivity.
• Technology proficiency using multiple platforms: HRIS, Payroll, MS Office

Job Responsibilities

• Support the Manager in the promotion of a positive, inclusive workplace through confidential coaching and counseling to Associates, the timely resolution of issues in accordance with legislation, company values, policies and procedures (i.e. Open Door, Diversity, etc.) questions and inquiries regarding Associate Relations issues.
• Support Managers with the administration/documentation/follow up of all labour relations issues as assigned (i.e. progressive discipline, attendance management, collective agreement interpretation, grievance process); partnering with the Associate Relations Specialist on all issues to ensure consistency in application.
• Provide full administrative assistance including managing the leave of absence process, safety shoe reimbursement, preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries and phone calls, drafting letters, arranging and attending meetings, recording and distributing meeting minutes, and supporting the AVP Admin Assistant when scheduled at other location. i.e. mail, agendas distribution
• Support weekly and bi-weekly DC payroll processing, particularly through auditing and tracking compliance to the CBA, and act as the back up to the HR Coordinator role
• Compile and analyse data, prepare and/or distribute various reports as directed. i.e. labour statistics, attendance management statistics.

Physical Demands & PPE: Sitting; Standing; Walking; Bending; Light lifting infrequently