HUMAN RESOURCE & ADMINISTRATIVE SUPPORT SPECIALIST in West Palm Beach, Florida at Lord's Place Inc

The Lord’s Place is a dynamic, passion-driven social impact organization in Palm Beach County providing innovative, compassionate and effective services to homeless men, women and children in our community. We are an organization committed to building a workplace that welcomes people of all backgrounds. We have consistently ranked nationally as a Best Nonprofit to Work For and as a Best Place to Work in Florida.

What makes us one of the best places to work, besides having mission-focused employees who live our core values?

• Generous paid time off including vacation, sick leave, and holidays
• Maternity/Paternity Leave
• 401k with automatic 3 percent employer contribution
• Exceptional benefits including health, dental, vision, life, short and long-term disability, supplemental insurances
• Employee assistance
• Tuition Reimbursement
• Flexible work environment
• And much, much more!

We are seeking a Human Resource & Administrative Support Specialist to join our team. The candidate will provide support in all aspects of human resources consistent with policies, practices, and strategies that align with the overall business plan and strategic direction of the agency. The candidate will also provide assistance to the Executive Assistant to the CEO as needed and must handle sensitive and confidential information with professionalism and strict discretion. The work schedule is Monday – Friday, 8:30 a.m. to 4:30 p.m. with the ability to work some evenings past 5:00 p.m. as needed to support TLP events, particularly Board meeting dates.

Some responsibilities of the job include:

Human Resources

• Assemble and maintain an adequate supply of new hire orientation materials.
• Assist in the coordination of new hire general orientation.
• Assist with audit file preparation.
• Initiate, file, and maintain record keeping of fingerprint renewals.
• Maintain record keeping of active DMV licenses.
• Maintain employee records and Human Resources database.
• Assist the VP of Human Resources with scheduling interviews, onboarding, and new hire file completion and compliance.
• Order business cards, shirts, and department supplies.
• Assist with creating new ID badges.
• Enter and scan employee training certificates into Paylocity.
• Assist with special projects such as organizing employee personnel files, uploading job descriptions electronically, and filing hard copies, etc.
• Provide notary services to management, staff, and clients.
• Create and distribute the monthly HR coverage calendar.
• Provide coverage and backup during vacations.
• Participate as a member of Mission Possible and assist the Chair with minutes, event planning, and execution.
• Perform additional duties as assigned by the VP of Human Resources.

Administrative Support Specialist

• Manage daily mail pick-up and distribution.
• Assist with obtaining Board signatures on documents and large checks, in coordination with the Finance Department
• Assist with planning, setup, and breakdown of small to large events, Board Meetings and staff luncheons.
• Assist with creating, preparing, and distributing materials for staff, board and other CEO related events
• Escort guests from the front desk to meeting or event locations as needed.
• Provide on-site support to ensure events run smoothly.
• Support logistics for All-Staff Meetings, including coordinating agendas, speakers, presentations, and key agency updates & send reminders/ communications for All-Staff Meetings.

Requirements for the position include:

• A degree in business administration, human resources or related field is required. Bachelor’s degree preferred.
• Human Resources certification(s), SHRM-CP or PHR preferred.
• FL Notary preferred or willing to obtain within 6 months of hire.
• Requires computer skills, experience with Microsoft Office and Word Press/Web design preferred.
• Strong organizational skills with excellent verbal and written communication abilities.
• Ability to manage multiple tasks and adjust priorities as needed.
• Comfortable interacting with staff, Board members, and external guests.
• Willingness to work evenings to support TLP events – particularly to work past 5:00pm on scheduled Board meeting dates.
• Requires the ability to operate business equipment used daily within the organization.