Accounts Receivable at NRG Controls, LLC – Oberlin, Pennsylvania

Position Summary:

The Accounts Receivable Specialist is responsible for managing billing and collections processes to ensure accurate and timely receipt of payments for NRG Controls. This position maintains customer accounts, prepares invoices, reconciles payments, and provides support to the finance team in maintaining accurate financial records and cash flow reporting.

Essential Duties and Responsibilities:

• Prepare and issue accurate invoices to customers in accordance with project milestones and contract terms.
• Record payments, deposits, and adjustments in the accounting system.
• Monitor outstanding accounts and perform proactive collection efforts.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Communicate with customers regarding billing inquiries and resolve discrepancies promptly.
• Collaborate with project managers to ensure billing accuracy and alignment with project schedules.
• Prepare aging reports and provide regular updates to the Controller on collection status.
• Maintain accurate documentation of all billing and payment activities.
• Support month-end and year-end closing processes by preparing reports and reconciliations.
• Assist with audits and other financial reviews as required.

Required Qualifications:

• High school diploma or GED required; associate’s degree in Accounting or Business preferred.
• Minimum of three (3) years of experience in accounts receivable, billing, or general accounting.
• Proficiency with accounting software and Microsoft Excel.
• Strong understanding of accounting principles and internal controls.

Preferred Qualifications:

• Experience in construction, HVAC, or building automation environments.
• Familiarity with ERP systems and Paylocity or similar HRIS platforms.
• Experience with contract billing, retainage, or progress billing processes.

Knowledge, Skills, and Abilities (KSAs):

• Excellent attention to detail and accuracy in data entry.
• Strong communication and interpersonal skills.
• Ability to analyze and resolve discrepancies effectively.
• Organizational skills to manage multiple priorities and meet deadlines.
• Professionalism and discretion in handling financial data.