Billing Specialist in Valley Forge, Pennsylvania at Chartwell Law Offices

The Billing Specialist is responsible for managing high volume law firm billing from initial matter intake through final bill production, supporting both e billing and paper billing workflows. This role coordinates daily billing activities, ensures accuracy and compliance with client requirements, and maintains strong working relationships with attorneys, clients, and e billing platforms. The Billing Specialist also contributes to ongoing improvements in billing processes and provides support to other team members as needed.

Primary Job Duties:

• Compiles and bills attorney hours to clients every month
• Reviews and edits pre-bills in response to attorney and legal assistant requests
• Oversees the billing procedures and personnel to ensure a productive process
• Apply retainer funds as directed by attorney
• Ability to handle a high volume of bills per month
• Ability to effectively interact and communicate with attorneys, legal assistants, and clients
• Review and verify accuracy of billing and supporting documentation as required
• Research and respond to inquiries regarding billing issues and problems
• Create new billing formats as needed
• Create billing schedules and various other billing analyses as required
• Creates and prints final client billing
• Ensures strict confidentiality at all times
• Assists with special projects as needed

Key Competencies:

• Communicating - Legal Professionals provide the information required by others in a concise, direct, and unambiguous way. They perceive how the message affects the receiver and strive to ensure that the receiver clearly understands the specifics and function of the message.
• Conflict Management - Legal Professionals address problems openly and objectively and bring substantial conflicts and disagreements into the open with the intention of resolving issues in an unemotional and constructive manner.
• Professionalism - Legal Professionals set high standards and serve as role models for work performance, ethical conduct, and respect for others. They consistently conduct themselves in a manner consistent with generally accepted moral principles and values and within the guidelines and best practices of their profession.
• Planning & Priority Setting - Legal Professionals identify priorities and develop detailed action plans that include objectives, accountabilities, time frames, standards, review stages, and contingencies.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• College level accounting classes or Accounting Degree
• Demonstrated proficiency with MS Office
• Ability to multi-task and prioritize
• Ability to organize workflow and use time efficiently
• Ability to show strong attention to detail

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