Business Officer in San Antonio, Texas at Institute for Business and Tec

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The Business Officer assists the Campus Director and Corporate Accounting staff Accurate and timely management of campus’s financial and accounting records. This includes, under direction of Campus Director, managing revenue recognition, accounts receivable, expenses, and accounts payable, and coordinating with corporate accounting and finance to issue month end reports. Business Officer Manager also manages cash, disburses payments, and interacts with students, for account management. BOM also works with Campus Director to onboard new employees.

The position is fast-paced and requires attention to detail. Working knowledge of A/R and A/P required. MS Office experience required including Excel, Word, and Outlook. Quickbooks or similar accounting software experience is a plus. This position requires a good deal of day-to-day office management tasks such as tracking and following up on student payment accounts, ordering supplies, tracking inventory, managing petty cash, bank deposits and reconciliations, etc. Accounting graduates are encouraged to apply.

Job duties include but not limited to:

Student Services

• Meet with students in person or on the phone to set up student payment plans with third-party servicers and vendors, such as Tuition Options and UNISA.
• Receive student payment and provide receipt.
• Provide “clearance” after reviewing ledgers to students scheduled for externship.
• Conduct exit interviews with students prior to graduation.

Revenue Recognition & Adjustments

• Registration billing: post all student charges to the student ledger in the student information system for all new and re-entry students.
• Perform institutional refunds and tuition adjustments when students withdraw from program.
• Conduct month-end close in the student information system within 5 business days after end of month.
• Running month-end reports including revenue reports

Accounts Receivable (AR) management:

• Daily review student ledgers and AR balances and work with Third Party to ensure students are current on their payment.
• Create progress reports and invoices for third-party tuition billing.
• Collect student payments and prepare bank deposits for Campus Director or designee to take to the bank.
• Set up and run automatic payments daily.
• Maintain aging of student accounts, weekly past due report to Campus Director, Chief Financial Officer and Management.
• Works with the Finance team to ensure bank deposits for student collections are reconciled with the student information system.
• Review non-performing loans with school management and recommend action.

Accounts Payable

• Open all invoices received at campus and enter into the accounting system.
• Ensure that all invoices have been sent to the Corporate Finance team.
• Process and track purchase orders and submit purchase orders for proper approval.
• Oversee check request process for credit balance, grad gift, reimbursement, and expense checks.
• Prepare timely and accurate institutional refund calculations for every drop and post tuition adjustments to the ledger.
• Assist campus director with reconciliation of credit card expenses on a monthly basis.

Asset Management

• Maintain and reconcile petty-cash on an on-going basis.
• Maintain and reconcile, daily, student credit-card payment transactions.
• Manage school’s inventory: books, uniforms, supplies and ensure compliance with school budget.
• Manage program specific supplies orders vs budget and make adjustments based on student population fluctuations.
• Ensure that ALL purchases are pre-approved by the Campus Director and corporate leadership and include completed purchase order forms.
• Quarterly reporting of Student: Faculty ratios to ensure proper faculty loads sent to Campus Director and corporate executive team.
• Works with the Finance team and Operations team on inventory management and reconciliation
• Assist Campus Director with institutional budget achievement, or better.

Compliance & Reporting

• Annually, assist with annual GAAP and SFA Audits
• Assist Chief Financial Officer with year-end reconciliations such as inventory, petty-cash, and student account reconciliations for 90/10 reporting, etc.
• As needed, assist with accreditation, State and Federal reports
• Annually, prepare 1098T Tax Forms
• Assist Campus Director and Corporate HR in onboarding new employees.
• Review and approve payroll rosters and hours worked based on campus budget.
• Works with campus director and Chief Financial Officer to ensure that payroll is submitted accurately and timely.

Medical/Dental/Vision benefits + ancillary benefits + PTO + Matching 401k available

AN EQUAL OPPORTUNITY EMPLOYER. Lamson Institute is an Equal Opportunity Employer and service provider for all individuals, including those with disabilities. Mikhail Education Corporation does not discriminate against any person, but rather bases all employment decisions on an individual’s demonstrated, job-related ability, skill, and knowledge. It is our policy to provide equal employment opportunities for all without regard to mental or physical disability, genetic information of any individual or of his/her family, race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, or veteran status. Equal opportunity is also provided in assignments, training, compensation, transfers, promotions, classification, referral, benefit programs, and discharge.

• Associate degree or higher degree preferred with an emphasis in accounting.
• Two or more years of related work experience working with accounts receivable and accounts payable.
• Math proficiency and computer literacy.