Executive Assistant in Boise, Idaho at OAKSTEAD MANAGEMENT GROUP LLC

Position Overview

We are seeking a highly organized, proactive, and versatile Executive Assistant & Special Projects Manager to serve as a strategic partner to the leadership team. This is a dynamic role designed for a master problem-solver who can effortlessly pivot between high-level operational research and day-to-day administrative support. The ideal candidate anticipates needs, brings structure to ambiguous situations, and functions as a force multiplier for the executive's time.

Key Responsibilities

• Special Projects & Vendor Procurement: Lead ad-hoc research initiatives and operational projects. This includes identifying, vetting, and presenting recommendations for critical company infrastructure, such as commercial insurance policies (health, liability, workers' comp), technology tools, and legal/compliance resources.
• Time Organization & Calendar Management: Masterfully manage the executive's calendar, prioritizing high-value tasks, protecting focus time, and scheduling internal/external meetings across conflicting time zones.
• Workflow Optimization: Build, refine, and maintain organizational systems, task lists, and project tracking pipelines to ensure no deadlines or action items slip through the cracks.
• General Executive Assistance: Handle confidential administrative tasks, screen incoming communications, draft high-stakes correspondence, coordinate travel logistics, and act as a reliable sounding board to handle "anything needed" to keep operations moving smoothly.

Required Qualifications & Skills

• Project Management & Research: Proven ability to research complex topics independently (e.g., procurement, compliance, vendor vetting) and synthesize findings into clear, actionable executive summaries.
• Advanced Organizational Skills: Exceptionally detail-oriented with a natural talent for bringing order to chaotic schedules and shifting priorities.
• High Adaptability & Discretion: Comfortable wearing multiple hats in a fast-paced environment while exercising impeccable judgment and absolute confidentiality.
• Communication Style: Articulate written and verbal communication skills, with the ability to interface professionally with external brokers, vendors, and senior stakeholders.