Aimbridge Corporate - Procurement System Administrator at Aimbridge Hospitality – Plano, Texas

Aimbridge Corporate - Procurement System Administrator

Join Our Team as a Procurement System Administrator of Coupa!

As the Procurement System Administrator for Coupa, youll oversee the entire procure-to-invoice system and manage all Coupa modulesfrom Sourcing and Procure to Pay, to Analytics, Supplier Risk, Inventory, and Capital Projects. Youll support system integrations with SAP, EDW, and A3, maintain essential data files (like user permissions and catalogs), provide user support, and audit supplier profiles in SAP to prevent duplication. This role partners closely with IT and Accounts Payable, assists both hotels and corporate teams, and collaborates across departments to keep procurement processes seamless and efficient.

This role is for you if you are an experienced procurement systems professional who leverages Coupa expertise, data, and cross-functional collaboration to drive efficient, compliant, and scalable procure-to-pay operations.

• You have deep expertise in Coupa modules and integrations, supporting both efficiency and financial accuracy.
• You build trust with stakeholders through strong governance, accurate data, and dependable reporting.
• You use analytics and automation to find improvement opportunities, optimize spending, and boost user adoption.
• You have excellent communication skills for training users, supporting rollouts, and collaborating with teams and vendors.
• You prioritize strong relationships and serviceensuring a smooth procurement experience for properties and corporate teams.

KEY SKILLS/RESPONSIBILITIES

System Administration & Maintenance

• Develop and maintain expertise in Coupa functionalities and SAP integration. Perform daily system upkeep, manage data files and reports, address receiving holds and invoice issues, and maintain procurement templates and reports.
• Ensure efficient procurement for properties, compliance with brand requirements, and support overall operations and system use.

Data Management, Reporting, & Compliance

• Update key Coupa data files (e.g., catalog setup, RFP/RFI templates, item master). Produce procurement performance reports, spend analyses, and develop benchmarks and scorecards for improvement.
• Support procurement audits, drive process and system improvements, and apply problem-solving for operational optimization.

User Support & Collaboration

• Train users on new modules and system rollouts, assist properties with troubleshooting and ongoing training, and collaborate on training materials with HR.
• Build strong relationships with business leaders, cross-functional teams, and software providers to ensure seamless departmental integration and support supplier setups and reporting.

EDUCATION & EXPERIENCE

• Bachelors degree in computer science, information technology, engineering, or related field
• Subject matter expert of Coupa
• Minimum 3 years experience administrating Procure-to-Pay systems (e.g., Coupa, SAP Ariba); (Coupa certification preferred)
• Proven expertise in procurement processes, data governance, and system configuration (approval workflows, user roles, integrations)
• Advanced Excel and analytical skills, strong business acumen, and attention to detail for accurate reporting, and timely issue resolution
• Excellent interpersonal and communication skills; ability to build relationships with stakeholders and vendors
• Demonstrated and quantifiable results of your work as a system administrator of Coupa
• Demonstrated commitment to professional growth and creative problem solving in enterprise procurement environments

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

PROPERTY INFORMATION:

At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.

Application deadline for Colorado positions: