Accounts Receivable Clerk in Orlando, Florida at MID FLORIDA MATERIAL HANDLING INC

Job Title: Accounts Receivable Clerk Department: Accounting FLSA: Hourly / Non Exempt Reports To: Accounting Manager Prepared Date: May 4, 2026

SUMMARY: This position supports the Accounting Manager by managing accounting tasks to ensure smooth operations and contributes to the overall efficiency of the company. This position requires exceptional organizational skills, attention to detail and the ability to manage multiple priorities. This AR Clerk is responsible for maintaining and managing all aspects of the company’s customer invoicing, payment processing, and collection activities. This role tracks receivables, ensures timely payments are made before, during and at end of projects. Maintains accurate records of sales transactions including sales tax compliance. The AR Clerk works closely with the Accounting Manager to support monthly financial reporting and tax filing requirements. SUPERVISORY RESPONSIBILITIES: • None.

DUTIES / RESPONSIBILITIES:

• Generate and distribute customer invoices accurately and on schedule.

• Proactively follow up on overdue accounts to facilitate timely collections.

• Track and apply sales tax to invoices in compliance with state regulations.

• Maintain sales tax documentation and records for audit purposes.

• Manage aging accounts and collections, making collection calls daily.

• Reports differences or issues found in financial records.

• Oversees W9 and Sales Tax calculations

• Answers client/vendor questions by researching accounts/topics.

• Assist in answering incoming telephone calls, may assist in other clerical tasks as needed/requested.

• Performs other related duties as assigned.

REQUIRED SKILLS / ABILITIES:

• Knowledge of generally accepted accounting principles (GAAP).
• Ability to use QuickBooks Enterprise to record, store and analyze financial data.
• Ability to efficiently operate a 10-key calculator or equivalent and other related office equipment.
• High proficiency in Microsoft Office Suite, including Excel, Quickbooks Enterprise or similar software.
• Experience with Microsoft Dynamics 365, Business Central is a plus.
• Knowledge of administrative and clerical procedures.
• Excellent written and oral communication skills.
• Basic understanding of bookkeeping practices and procedures.
• Excellent organizational skills and attention to detail.
• Ability to follow verbal and written instructions.
• Ability to establish priorities, take initiative, work independently and meet goals within a deadline.
• Dependability, thoroughness, accuracy and confidentiality are a must.

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent required, Associates degree in Accounting or related field preferred.
• At least 3 years of accounts payable experience required.
• Strong knowledge of QuickBooks Enterprise is a plus.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

WORK ENVIRONMENT:

• Full-time, onsite, Monday – Friday position. Standard hours are 8 am – 5 pm.