Legal Assistant in Sunny Isles, Florida at KEW Legal

We’re seeking a skilled and experienced paralegal to support our growing legal team. The ideal candidate for this position will use their work experience and organizational skills to prepare and maintain legal documents, file motions, interview clients, and conduct legal research. If you’re looking to fill an invaluable position at a firm and love helping others, apply today.Compensation:

$65,000

Responsibilities:

• Draft subpoenas and coordinate with process servers
• Organize our case filing systems to ensure all documents are properly sorted and easy to locate, and other administrative duties as needed
• Assist lawyers in preparing legal documentation, pleadings, and correspondence including correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits
• Conduct interviews with clients to gather information about their legal issues
• Aid lawyers in trial preparation by preparing and organizing exhibits, organizing and coordinating witnesses, conducting research on legal articles, and assisting with client meetings and filing motions

• Manage real estate closings from contract to closing
• Review purchase and sale agreements and supporting documents
• Order and review title, lien searches, and tax information
• Identify and clear title and lien issues
• Request and track estoppels, surveys, and payoffs

Prepare closing documents, including:

• Closing Disclosures (CDs)
• HUD-1/settlement statements
• Seller documents and closing packages

• Coordinate with lenders, title companies, realtors, and clients
• Ensure files are complete and properly prepared for closing
• Maintain consistent follow-up to ensure deadlines are met
• Post-closing experience is a plus, but not required
• Serve as primary point of contact for clients and counterparties, ensuring timely, professional communication and updates.
• Drive real-estate closings end-to-end: prepare checklists, manage estoppels and payoff statements, coordinate escrow and wiring, schedule signings, and complete post-closing recordings.
• Support commercial lease and purchase/sale transactions with diligence tracking, document versioning, and organized signature packets.

Business Law Corporate Matters- PLUS BUT NOT REQUIRED.

• Draft and revise legal documents and correspondence for attorney review, including redlines, demand letters, cease-and-desist letters, and contract term sheets.
• Manage corporate and business matters with minimal supervision: entity formations and conversions, EINs, amendments, and full corporate governance (operating agreements, resolutions, consents, minute books, and registers).
• Prepare and file regulatory and business submissions (e.g., trademark applications, nonprofit registrations, liquor licenses) and track agency follow-up.
• Run and analyze title, municipal lien, tax, and UCC searches; coordinate surveys and curative actions; assemble closing binders.
• Maintain matter discipline; coordinate service of process, keep digital files organized, and monitor all deadlines and reminders in the practice system.
• Provide targeted administrative support as needed, including call triage and filing aligned to active matters and calendar priorities.

Qualifications:

• ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired
• Completion of a nationally-accredited paralegal program strongly preferred
• Strong oral and written communication skills
• 3+ years of legal service experience under an attorney or lawyer in a law firm setting
• Candidates should possess high-level organizational skills, and time-management skills

• 7+ years’ experience in Florida real estate closings, title, and entity formation for businesses.
• Spanish/English bilingual is strongly preferred.
• Mastery of closing timelines, checklists, and attention to detail.
• Experience managing client relationships and handling confidential information.
• Proven ability to manage files independently from beginning to end
• Strong knowledge of title, liens, estoppels, surveys, and closing procedures
• Experience preparing closing disclosures and settlement statements (HUDs)
• Proficiency in Qualia is required (no training provided)
• Exceptional organizational skills and attention to detail
• Strong communication skills and professional phone etiquette
• Ability to prioritize, multitask, and meet deadlines in a high-volume setting
• Advanced proficiency with Microsoft 365 and modern legal-tech workflows, including PDF editors, e-signature platforms, practice-management and CRM systems, e-filing portals, structured calendaring/ticklers, and document automation/templates.
• Proactive problem-solving abilities to address emerging issues, workflow bottlenecks, and time-sensitive requests.
• Excellent verbal and written communication skills to interact effectively with clients, court officials, and internal teams.
• Strong organizational and time management skills to handle multiple tasks and deadlines efficiently.
• Strong interpersonal skills for building client relationships and effectively communicating with various stakeholders.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Flexibility to adapt to changing priorities.

About Company

Benefits Include

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Eligibility for firm retirement plan
• Paid parking
• Ten (10) days of PTO
• Eleven (11) paid holidays
• Access to gym in the building

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