Los Angeles Admin Coordinator in Los Angeles, California at Public Outreach Consultancy Inc

Position Type: 40 hr/week

Schedule: Monday - Friday, 9AM - 5PM EST, No weekend shifts available

Salary: Hourly, $20 - $22.50/hr (based on experience)

Contract: Permanent, In-Office

Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Los Angeles office, with virtual support for other West Coast offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC.

As an organization, our LA office is our headquarters, which plays a pivotal role in smooth operations. Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarised in its motto: Honest. Respectful. Effective.

We are looking for an individual who embodies our motto and is passionate about our staff and mission.

This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.

• Provide administrative support to managers and staff
• Assist with new hire paperwork and processing of onboarding documents
• Manage and maintain office records, documents, and filing systems
• Prepare and distribute emails and memos
• Order and manage office equipment and supplies management
• Serve as a point of contact for internal and external communications
• Ensure meeting rooms are prepared and set up as needed
• Greet and assist visitors, clients, and guests
• Prepare, format, and proofread documents, reports, and presentations
• Maintain and update employee and client databases
• Assist in tracking and reconciling office expenses
• Prepare expense reports and submit them for approval
• Ensure compliance with health and safety regulations
• Help plan or assist with occasional maintenance services

• 1-2 years of administrative experience, 1 year of Customer Service experience preferred

• Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets

Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)

• Solution-oriented problem solver

• Excellent documentation and project-tracking skills

• Excellent communication skills, written and verbal

• Excellent phone and email etiquette

• Strong data entry skills with a record of high accuracy

• Attention to detail

• Demonstrated ability to manage priorities

• Demonstrated ability to work independently

• Ability to effectively coordinate multiple tasks and strictly adhere to deadlines

• Positive attitude with the ability to thrive in a stressful working environment

• Must be able to lift up to 50 lbs (essential functions include large package handling, arranging desks, etc)

Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams. We encourage Peoples of Color, Indigenous Peoples, Queer/Trans identifying, as well as peoples with Dis/abilities to apply! Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.