Payroll Manager - Global Operations in Ottawa, Ontario at FreeBalance

Global Payroll Management

• Manage end-to-end payroll operations for employees across multiple countries and jurisdictions.
• Ensure payroll is processed accurately, on time, and in compliance with local tax, labour, and statutory regulations.
• Coordinate with global payroll vendors and internal stakeholders to ensure consistent service delivery.
• Maintain payroll calendars and oversee payroll activities across different time zones.
• Validate payroll data, reconciliations, deductions, bonuses, commissions, equity compensation, and year-end reporting.

Finance & Human Resources Partnership

• Serve as the primary liaison between Finance and Human Resources to ensure employee data changes are accurately reflected in payroll.
• Collaborate with HR on employee onboarding, offboarding, promotions, compensation changes, and benefits administration.
• Partner with Finance to support payroll accounting, accruals, reconciliations, audits, and month-end and year-end close activities.
• Ensure payroll data aligns with budgeting, forecasting, and financial reporting requirements.

Compliance & Risk Management

• Monitor legislative and regulatory changes affecting payroll across all operating countries.
• Ensure compliance with employment standards, tax regulations, pension requirements, and statutory filings.
• Coordinate internal and external payroll audits.
• Maintain strong internal controls and safeguard confidential employee information.

Systems & Process Improvement

• Manage payroll systems and integrations with HRIS, ERP, and finance systems.
• Identify opportunities to automate and improve payroll processes, reporting, and controls.
• Develop and maintain payroll policies, procedures, and documentation.
• Support system implementations, upgrades, and international expansion initiatives.

Reporting & Analytics

• Prepare payroll reports for Finance, HR, and executive leadership.
• Analyze payroll trends, labour costs, and headcount metrics.
• Support budgeting, forecasting, and workforce planning through accurate payroll data.

Leadership

• Lead and mentor payroll team members where applicable.
• Foster a culture of continuous improvement, accountability, collaboration, and customer service.
• Build strong relationships with internal stakeholders and external payroll partners worldwide.