Accounts Payable Specialist at Thermal Concepts – Davie, Florida

Thank you for expressing interest in joining our team. We appreciate your enthusiasm and look forward to reviewing your application for the Warehouse Manager position.

To ensure a smooth application process, please follow these instructions:

Application Submission:

1. Complete the online application form, providing accurate and detailed information.

Resume, Cover Letter and Additional Documents:

1. Attach your updated resume that highlights your relevant experience, skills, and achievements.
2. Include a cover letter expressing your interest in the position and explaining how your qualifications align with the role.
3. If applicable, upload any additional documents requested in the job posting, such as a portfolio, certifications, or references.

Contact Information:

1. Double-check that your contact information is accurate to ensure we can reach you promptly.

We appreciate your interest in working with Thermal Concepts, LLC. If you have any questions or encounter issues during the application process, please contact our HR department at HRresources@thermalconcepts.com or 954-472-4465.

The Accounts Payable Specialist will be responsible for accurately and efficiently processing accounts payable transactions, maintaining vendor relationships, reconciling invoices, and utilizing ERP Vista software to manage financial data. The ideal candidate has experience in accounts payable processes, strong organizational skills, and is comfortable working in a dynamic and fast-paced environment within the HVAC industry.

1. Process incoming invoices, review for accuracy, and ensure proper coding and approval.
2. Enter and post invoices into the ERP Vista system with high attention to detail.
3. Manage the accounts payable inbox, ensuring timely response to vendor inquiries and resolution of discrepancies.
4. Perform reconciliation of vendor statements, resolving any discrepancies and ensuring accurate payment records.
5. Prepare and process weekly or monthly payment runs while adhering to company policies and payment terms.
6. Collaborate with internal departments to ensure accurate and timely processing of invoices and payments for construction projects.
7. Assist in month-end closing procedures related to accounts payable, including accruals and reporting.
8. Maintain organized and up-to-date vendor files and documentation.
9. Assist with audits and provide necessary documentation and support as required.
10. Stay informed about industry trends, best practices, and changes in regulations related to accounts payable.
11. Contribute to process improvements and system enhancements, with a focus on optimizing AP processes within ERP Vista.

1. Minimum of 3 years of experience in accounts payable or relevant finance roles.
2. Experience working in the HVAC industry is a plus.
3. Proficient in Microsoft Excel and other relevant office software.
4. Associate or bachelor's degree in accounting, finance, or a related field is preferred.

1. Proficiency in using ERP Vista software for accounts payable and financial management.
2. Strong understanding of accounts payable principles, processes, and best practices.
3. Detail-oriented with excellent data entry and analytical skills.
4. Effective communication skills, both written and verbal.
5. Ability to work collaboratively in a team environment.
6. Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.

Thermal Concepts, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.